Division Secretary, Music more...
Location:Marion, IN
Company:Indiana Wesleyan University
First posted:August 16, 2017 (last updated 2 weeks 3 days ago)
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Division Secretary, Music

  POSITION SUMMARY:

The Division of Music has an opening for a 10 month, full-time Division Secretary. This individual will provide administrative support for the Division of Music.

REPORTING RELATIONSHIP: 

Reports to the Division Chair of Music

EDUCATION REQUIREMENTS:

Bachelor's Degree preferred

DUTIES AND RESPONSIBILITIES:

  • Provide administrative support for division chair, faculty, staff and students by organizing and coordinating all clerical functions for the division, including photocopying, scanning, purchasing, and room and vehicle reservations 
  • Assist the division chair with budgets, catalog revisions, class schedules, preparing administrative reports, organizing meetings and divisional events, and interviewing and hiring student workers 
  • Prepare, submit, and maintain all division faculty load reports
  • Prepare correspondence 
  • Maintain all budgetary items for division 
  • Serve as representative to current and prospective students and families, other IWU personnel, outside vendors and others who contact the division 
  • Manage agency accounts for various organizations and ensembles 
  • Maintain Events List information and publications 
  • Other duties and responsibilities are performed as assigned or as needed to ensure the smooth operation of the Division

SUPERVISORY RESPONSIBILITY:

Direct supervisor for student workers

QUALIFICATIONS:  

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement .

Experience: 

Secretarial or Administrative Assistant experience - 2 years

Required Skills:

  • The individual must be able to manage multiple responsibilities simultaneously while dealing with interruptions 
  • Accuracy and attention to detail
  • Organizational skills
  • Excellent written and verbal communication
  • Strong computer skills

LIMITATIONS AND DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They should not be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. In addition, nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Indiana Wesleyan University is committed to equal opportunity in employment and maintaining a work environment free from all forms of unlawful discrimination.  Accordingly, the University affords equal opportunity to all employees and prospective employees without regard to race, sex, color, national or ethnic origin, disability, age, genetic information, veteran status, or any other status protected by law.

These have access to all the rights, privileges, and programs generally made available to employees at the University.  It does not discriminate in the administration of its policies, programs, nor during any phase of employment, including hiring, promotion, demotion, treatment during employment, rates of pay or other compensation, and termination of employment.

As an educational institution operating under The Wesleyan Church, Indiana Wesleyan University reserves and exercises its privileges under applicable law to prefer employees on the basis of religion and who are best suited to its religious purpose.

Indiana Wesleyan University is an Equal Opportunity Employer

 

 


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