Administrative Assistant

Rutgers University

52602.480-76975.480

life insurance, employee discount

United States, New Jersey, New Brunswick

Oct 23, 2026

Position Details

Position Information

Recruitment/Posting Title	Administrative Assistant
Job Category	Staff & Executive - Administrative & Support
Department	Management Science & Informati
Overview	Rutgers Business School-Newark and New Brunswick ( RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master's programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R's brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.
Posting Summary	Rutgers University - Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Assistant who reports to the Department Administrator/Supervisor. Rutgers Business School is seeking an Administrative Assistant for the Department of Management Science and Information Systems at the New Brunswick Campus. Travel among regional campuses is occasionally required. Occasional long hours may be required during high-volume periods. This position is responsible for and not limited to the following: Provides administrative and clerical support to the Department Administrator/SUPV, Department Chair, other full-time and part-time faculty members, students, and visitors. Arranges and coordinates logistics for meetings, seminars, and conferences. Makes travel arrangements. Assists faculty in teaching, research, and service responsibilities. Maintains inventory of departmental supplies and orders supplies as needed. Tracks the Departmental and individual faculty budgets. Processes payroll for Class 4 employees and student workers. Helps faculty with expense reimbursements. Performs fiscal support duties related to vendor invoices. Completes other work consistent with a basic understanding of the mission, vision, role, and goals of the administrative unit. Performs professional work that requires knowledge of general administrative/office management practices and the basic application and use of concepts, theories, and terminology of unit administration.
FLSA	Nonexempt
Grade	03
Salary Details
Minimum Salary	52602.480
Mid Range Salary	64788.980
Maximum Salary	76975.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs
Position Status	Full Time
Working Hours	37.5
Standard Hours	37.50
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in a related field or equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must possess excellent interpersonal skills, tact, and diplomacy and to maintain a pleasant work environment. Must be able to communicate effectively with faculty, staff, students, and outsiders. Must have effective client service skills. Must be able to work independently, take initiative, and to multi-task under pressure. Must have an acute attention to detail. Data entry/word-processing/typing skills, working knowledge of spreadsheets and email required.
Preferred Qualifications	Requires a bachelor's degree or an equivalent combination and/or experience, plus a minimum of two years' experience, preferably in a college or other higher education environment that demonstrates knowledge and understanding of program coordination and administration, record keeping, data organization, and event planning. Excellent budgetary skills and record management. Outstanding Internet research and computer literacy skills including proficiency in Word, Power Point, and Excel. Excellent organizational and communication skill. Ability to work in fast paced environment and possess sound judgement and a pleasant and professional demeanor. The position requires the ability to prioritize and multi-task, while handling multiple interruptions. Occasional traveling between campuses is required.
Equipment Utilized	Thorough knowledge of Microsoft office, Word, Excel, Access, PowerPoint, faxes, scanners.
Physical Demands and Work Environment	This job operates in a professional office environment and routinely uses standard office equipment. This is largely a sedentary role; however, operation of standard office equipment, bending or standing as necessary, and lifting up to 25 lbs. may be required.
Special Conditions

Posting Details

Posting Number	26ST1935
Posting Open Date	10/23/2026
Special Instructions to Applicants
Regional Campus	Rutgers University-New Brunswick
Home Location Campus	Livingston (RU-New Brunswick)
City	Piscataway
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement