CSE Dean's Office and Administrative Assistant

Bargaining unit consideration begins on 7/29/2026 and ends on 8/5/2026

Priority Application Period: 7/29/2026 - 8/5/2026

Title: CSE Dean's Office and Administrative Assistant
Employee Group: LR-Clerical
Full/Part Time (FTE): 75%
Regular/Temporary: Temporary 1-year position

The College of Science and Engineering seeks a temporary skilled and energetic Office and Administrative Assistant to serve in a key role in the Dean's Office. This position provides executive administrative support to the Dean's Office and reports to the Executive Assistant to the Dean. Responsibilities include but are not limited to performing daily administrative work processes. Must possess an elevated level of verbal and written communication skills with the ability to proof, create and update documents using Microsoft Office, Word, Excel, PowerPoint, and Google Suite. The position interacts, works, and communicates with all CSE staff and UMN employees, therefore must be outgoing and able to provide, interpret and complete administrative direction.

Location and Work environment: Location: Twin Cities Campus, University of Minnesota, Walter Library

Work Environment: 100% in-person

Work Schedule:

• 30 hours per week, a standard schedule will be determined with the supervisor.
• Hours will be between Monday - Friday, 8:00 AM - 8:00 PM.
• Overtime and consecutive Sunday work are not conditions of employment.

Visa Language: Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.

Primary Responsibilities

CSE Dean's Office Administrative Specialist (50%)

• Provide comprehensive administrative support for the Dean's Office leadership.
• Establish processes to coordinate and prioritize work across a high volume of demands that are diverse in nature and often conflicting.
• Serve as the lead staff member for the Dean's Office front desk to ensure continuous coverage.
• Manage the end-to-end event process, including room booking, catering ordering (and creation of necessary rsvp forms), coordination of setup/breakdown, and execution of attendee materials (e.g. nametags, table tents, email distribution).
• Assist with coordinating CSE collegiate events.
• Support the CSE Advancement team with events, alumni relations, and donor management.
• Submit Facilities Management (FM) requests.
• Fulfill special project requests as needed to support core functions and operations of the Dean's Office.
• Provide essential back-up support for the management of collegiate conference and meeting room reservations, ensuring continuous operational coverage.
• Assist the Executive Assistant to the Dean as needed to help support the CSE Dean's Office operations.

CSE AI Makerspace Administrative Specialist (50%)

• Manage the front-of-house for the AI Makerspace, greeting visitors, students, and faculty, managing the flow of activity, and setting a positive tone for the collaborative environment.
• Manage all equipment and resource access, including overseeing the user sign-in/out process, handling the check-out and return of specialized AI hardware, robotics kits, and other resources, and ensuring inventory is accurate.
• Serve as the primary point of contact for user inquiries; accurately assess their needs and direct them to the appropriate technical staff, student mentors, or resources (e.g., training materials, documentation).
• Proactively maintain the aesthetic and functional organization of the space, ensuring a clean, safe, and inspiring environment conducive to innovation and collaboration.
• Develop and maintain internal operational documentation and user guides for administrative processes and basic space policies.
• Provide comprehensive support for administrative functions across the makerspace, including calendaring, scheduling meetings for staff and leadership, and managing room reservations for workshops and events.
• Assist in managing financial administrative tasks, including processing purchasing requests, tracking expenditures, reconciling invoices, and supporting the preparation of budget documentation.
• Coordinate logistics for special events, tours, and workshops, including setting up and tearing down, managing RSVPs, communicating with internal and external partners, and ensuring a seamless experience.

Required Qualifications:

• High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience.
• Experience with Google Workspace
• Experience with Drupal Platform
• Experience and knowledge with Donor Management System (DMS)
• Experience with equipment and inventory management software and user access tools
• Demonstrated experience of working collaboratively with diverse audiences.
• Demonstrated experience managing a wide range of administrative related tasks with commitment to professionalism and confidentiality.

Preferred Qualifications:

• Administrative experience in Dean's Office at a higher education institution
• Experience with web conferencing software (e.g., Zoom, Microsoft Teams, Google Meet)
• Two years experience working in a high paced office environment
• Highly organized with attention to detail in a fast-paced, multitasking environment.

College of Science and Engineering

The College of Science and Engineering (CSE) is ranked among the top engineering and science academic programs in the country. The college includes 12 academic departments offering a wide range of degree programs at the baccalaureate, master's, and doctoral levels. For more information about the College of Science and Engineering Office of the Dean, visit https://cse.umn.edu/.

Pay Range: $23.24 per hour; depending on education/qualifications/experience

Time Appointment: 75% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Required application materials: Resume and Cover Letter.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.