Administrative Coordinator - Department of Health Professions

Working Title: Administrative Coordinator - Department of Health Professions

State Role Title:Administrative and Office Specialist III

Position Type:Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Health and Behavioral Studies

Department: 100720 - Department of Health Professions

Pay Band:3

Pay Rate:Pay Range

Specify Range or Amount: $38,000 - $41,000

Is this a JMU only position?No

Is this a grant-funded position?No

Is this a Conflict of Interest designated position?No

Beginning Review Date:08/05/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
* Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
* Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
* Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
* Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
* Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The Department of Health Professions is seeking an Administrative Assistant to manage the offices of the Physician's Assistant (PA) and Athletic Training (AT) programs.

Duties and Responsibilities:

Responsibilities include managing program offices, supporting directors and faculty, coordinating class schedules, maintaining student and admissions records, serving as a liaison with the Graduate School and Registrar's Office, handling communications and visitor inquiries, overseeing lab equipment and inventory, processing faculty travel and reimbursements, and reconciling program assets. The role also supports admissions activities by managing application portals, coordinating interviews and campus visits, assisting with admissions processes, and communicating admission decisions to the Graduate School.

Qualifications:

Required Qualifications:
* Strong understanding of office administration practices
* Advanced proficiency in Microsoft Office applications, particularly Word and Excel, along with excellent computer, typing, and data-entry skills
* Exceptional attention to detail
* Strong organizational and leadership abilities
* Effective accounting/bookkeeping knowledge
* Outstanding written, verbal, and telephone communication skills
* Ability to manage multiple priorities in a fast-paced environment, follow through on tasks, and maintain strict confidentiality

Additional Considerations:
* Understanding of university operations, including the relationship between academic programs, departments, colleges, and student services

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.