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Academic Program Coordinator - College of Veterinary Medicine

University of Illinois at Urbana-Champaign
life insurance, paid time off, retirement plan
United States, Illinois, Urbana
Jul 11, 2026
Academic Program Coordinator - College of Veterinary Medicine Vet Medicine Administration Job SummaryCoordinate veterinary student academic course programs and serve as an expert resource to provide high level management support for the Associate Dean for Academic and Student Affairs in the College of Veterinary Medicine, including student advising and curricular support. Represent the office and its mission and values throughout the college and university in matters of veterinary student policies and regulations as program administration. This position involves close interaction with professional program students, faculty, staff, and campus contacts. Please briefly summarize the position. Curriculum Development and Support * Coordinate the management logistics of the professional curriculum, including rotations, evaluations, reports and serve as an expert resource and facilitator * Coordinate and provide support to faculty curriculum committees, including coordination of course reviews / revisions and approval process * Conduct needs assessment for professional development courses as necessary for spring and fall semesters * Coordinate and manage the professional student rotation scheduling, including coordination of courses with faculty and development of clinical rotation schedules * Serve as an expert resource to students, faculty, and other offices as necessary to resolve instructional issues and scheduling concerns. Consult with the Associate Dean for Academic and Student Affairs as necessary * Manage and/or maintain electronic systems (i.e. Medtrics), related to the curriculum, including determining the number and timing of rotations, scheduling tracking, updating rotation coordinator assignments, analyzing appropriateness of changes, updating student information, schedule Medtrics training sessions, verifying evaluators, and releasing evaluations * Monitor academic progress of students, verification of program requirements (as stipulated by faculty evaluators), and certification of degrees * Assist with the national licensing board examination (NAVLE) process * Work with the student outcomes assessment and outcomes assessment surveys, providing reports and data as necessary to the Associate Dean for Academic and Student Affairs * Work closely with the Associate Deans within the ASA office to analyze situations and organization structure to ensure teaching, research and scholarly goals of the professional academic program are being met Student Advisement * Serve as a primary expert resource for students and/or faculty on policy and procedural questions or redirect them to the appropriate campus office * Track student academic progress and bring issues to the attention of the Associate Dean for Academic and Student Affairs. Facilitate communication and follow up support * Serve as secondary contact for student issues and assist Associate Dean with determination of when a student needs support services (i.e. DRES accommodations, counseling, etc). Provide information and evaluation of grades and academic progress as needed to identify students who may be struggling and in need of support. Provide follow up communication as necessary and keep Associate Dean for Academic and Student Affairs informed * Support the disability accommodation processes and ensure proper procedures are followed in consultation with the Associate Dean for Academic and Student Affairs * Coordinate tutoring program providing assistance to students needing services Events & Student Employment Management * Develop and implement processes and procedures for optimal accuracy and efficiency * Oversee student employees * Administratively responsible for the coordination by office staff of the annual events or programs * Oversee white coat ceremony and assist with other events related to student activities, i.e. orientation / blue coat ceremony, new student day, commencement * Implement changes or new initiatives as indicated by the Associate Dean for Academic and Student Affairs * Recruit, select, and orient student peer tutor managers in collaboration with the Associate Dean for Academic and Student Affairs Communication, Committee, and Reporting * Compose draft authoritative correspondence that relays the position of the office or Associate Dean for Academic and Student Affairs * Serve on various college and campus committees related to student affairs and represent the Associate Dean for Academic and Student Affairs in their absence, as necessary and appropriate * Prepare complex reports, including annual reports to external agencies * Review, coordinate, develop content and update the websites of the office of academic and student affairs. Update rotation portion of internet site for second-year students Other duties as assigned Physical Demands and Working ConditionsNormal office setting. Persons allergic to animal dander, dust, pollen, hay, etc. may experience discomfort in this position. Minimum Qualifications 1. Bachelor's Degree. 2. Two years in education, training and/or work experience in Student Academic Programming in a University setting. 3. Demonstrated experience with policy interpretation. Experience with supervising student. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications Bachelor's Degree in science, education, communication, or related fields and Experience working within an office of student affairs and/or a college setting. Knowledge, Skills and Abilities The ability to work with documents of a sensitive and confidential nature and ensure confidentiality Ability to balance input and manage expectations from multiple, often divergent constituencies - faculty versus students, clinical versus preclinical faculty, clinical versus preclinical students, Illinois versus visiting school students Knowledge of original and remodeling design and construction in innovative classroom layouts and equipment. Ability to operate and use personal computers with a variety of software skills Appointment Information This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. The budgeted salary range for the position is $65,000 to $75,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. Sponsorship for work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx. Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on July 26, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Devon Hague (hague@illinois.edu). For questions regarding the application process, please contact 217-333-2137. At the University of Illinois Urbana-Champaign - the state's flagship public university and one of the world's leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive. Champaign-Urbana Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or accessibility@illinois.edu. Requisition ID: 1037078 Job Category: Professional and Administrative Apply at: https://jobs.illinois.edu Apply Now