Assistant Director, Transportation Services

Position Number: 40035800

Payroll Title: FLEET SVC SUPV 2 (009404)

Job Code: 009404

Job Open Date: 6/8/26

Application Review Begins: 6/23/26

Department Code (Name): TRAN (TRANSPORATION SERVICES)

Percentage of Time: 100%

Union Code (Name): 99 Non-Represented

Employee Class (Appointment Type): Staff: Career

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 23

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $88,000 to $125,000/year.

Work Location: Central Garage Office - 101

Working Days and Hours: M-F 7:30am to 4:30pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

Transportation & Parking Services (TPS) is part of Housing, Dining, and Auxiliary Enterprises (HDAE). TPS is an innovative and self-sustaining department that supports the UCSB mission by providing safe and reliable parking, fleet services and transportation alternatives to our campus community. TPS manages over 9,500 parking spaces and over 400 vehicles. TPS coordinates inbound and outbound traffic planning for all major campus events.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties:

Under the general direction of TPS Director, manages all business functions of Transportation Services. The department has nine FTE, an operating budget of approximately $2.5M, a campus fleet of approximately 400 vehicles, a fleet service garage and fleet fueling operations. Responsibilities include personnel supervision, financial and budget administration, vehicle accident claims, facilities and materiel management. Under the general direction of the TPS Director, provides system and database analysis and support to Transportation and Parking Services. Includes involvement in planning, design and implementation of databases and applications paying particular attention to how they relate to complex desktop and online legacy applications and databases.

Required Qualifications:

• Bachelor's Degree in related area and/or equivalent experience/training
• 4-6 years Management and supervision in fleet and auto tech shop management. Financial reporting and analysis skills.
• Progressively responsible supervisory experience; ability to effectively supervise assigned professional, technical and supervisory personnel.
• Solid interpersonal skills, service orientation, ability to multi-task effectively in varied, high volume environments, judgement and decision-making, reasoning, ability to develop original ideas to solve problems, and effective verbal and written communication skills.
• Knowledge of university policies and procedures.
• Demonstrated ability to develop and control operational budgets for multi-functional programs. Demonstrated ability to analyze requirements for staffing, vehicles, and equipment, etc.
• 4-6 years of management and supervision in fleet and auto tech shop management. Financial reporting and analysis skills.

Special Conditions of Employment:

• Required to hold a valid driver's license, have a driving record that is in accordance with local policies and procedures, and/or enroll in the California Employer Pull Notice Program.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement:

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

"Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time:

• 20% Unit Management & Strategic Planning - Provides leadership and management for the Transportation division of TPS. Responds to inquiries, solves customer issues, and represents TPS regarding fleet services provided by the department. Represents Transportation & Parking Services on campus committees as they relate to the campus fleet. Assesses sustainability goals and provides insight on how best to meet those goals and the costs associated with them. Performs benchmarking with other universities and organizations to learn different approaches and practices. Develops long-term plans for determining personnel, equipment and facility needs. Researches current and future alternative-fuel vehicles to determine cost-effective inclusion into the fleet to meet campus, local, state and federal mandates. Develops short and long-term plans to meet green-house gas reduction goals and standards. Provides leadership for the development, review and vision for the transportation program that reflect our mission statement, efficiencies, and overall best practices. This role involves performing complex financial modeling and demand analysis to manage the lifecycle and replacement schedule of the campus fleet. The incumbent identifies diverse funding resources and conducts fiscal projections to support a robust vehicle replacement program. Contribute to the development of the Strategic Transportation Plan and the Long-Range Transportation Plan (LRTP).

• 15% Financial Management - Develops budgets for the Transportation program totaling approximately $2.5 million in revenue and submits for Director approval. Identifies sources of revenue and makes projections based on trends and changing conditions. Reviews and analyzes needs, staffing models, and costs to cover operations per the annual budget for the units. Analyzes monthly financial reports to review income and expenses. Performs an analysis of variances for quarterly financial reports. Ensures that recharge income from rentals and departmental assigned vehicles are processed accurately on a monthly basis and attributed to correct accounts. Responsible for preparation of annual Income Rate and Recharge proposal based on an analysis of operational costs.

• 25% Administration/Supervision - Manages all department units and functions, including personnel, financial and budget, vehicle accident claims, vehicle acquisition and rental agreements, fleet maintenance and fueling operations. Manages a total of eight FTE. Directly supervises two FTE.

• 10% Systems Analysis/and Reporting - Performs analysis of Transportation operations to determine systems necessary to improve business efficiency. Provides analysis of database information and creates reports for use by TPS management and staff as well as for other campus departments as needed.

• 15% Fleet/Garage/Fueling Station/Materiel - Manages vehicle fleet operation including maintenance, utilization, operating costs and vehicle replacement schedules. Manages fleet garage and fueling operations including automotive technician training requirements, diagnostic tool and equipment needs, fuel and materiel resources.

• 10% Operational Innovation and Leadership - Modernizing departmental operations through the use of technology and innovative solutions. This involves performing systems analysis to identify and implement tools that improve work processes, ensuring the department responds more promptly to campus needs. The role provides high-level leadership and direction to professional and technical staff, managing the business functions of the Transportation division, including a $2.5 million operating budget and the fleet service garage. By leveraging advanced database reporting and as the subject matter expert, the Assistant Director ensures that transportation services remain efficient, technologically current, and aligned with the University's long-term operational goals.

• 5% Projects/Other - Coordinates with Dept. managers and staff in assisting with projects related to Transportation, Fleet, and TPS. Works closely with the IT group as it relates to resources, systems, and databases related to TPS. Provides support to the Director to achieve the goals and mission of Transportation & Parking Services.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations - https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

*Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations:

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