Auxiliaries Enterprise Administrative Assistant (On-Site)

The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is Step 1: $24.16 - Step 18: $34.05. The hourly range the University reasonably expects to pay for this position is STEP 1: $24.16/hr.

Remote/Hybrid eligibility: This position is fully on-site.

This posting will remain open until filled with initial applicant review expected to be on or around May 22, 2026.

This union position is represented by the bargaining unit Clerical & Allied Services - CX Teamsters Local 2010.

CANRA (U13): Mandated Child Abuse Reporter.

The University of California, Merced, is the newest of the University of California system's 10 campuses and one of the youngest universities to be designated an R1 research university. With approximately 9,100 undergraduate and graduate students, UC Merced is a smaller, more intimate campus compared to its sister campuses, while equipped and staffed as a cutting edge, 21st century research institution. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships and a growing community in the heart of the San Joaquin Valley, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked in the top 30 among the best public universities in the nation by U.S. News and World Report and #1 for social mobility by the Wall Street Journal, UC Merced is uniquely equipped to provide world class educational opportunities to dynamic and enterprising students in the Valley and throughout the state. In partnership with UC San Francisco, UC Merced has launched a rigorous medical education program that will supply the Valley with culturally competent providers dedicated to improving local access to quality care. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and is accelerating the continued economic development of the region.

Under supervision the Auxiliaries Enterprise Administrative Assistant (AFI Admin) is responsible for providing clerical, administrative and financial/expense support for Auxiliaries departments (Housing, Dining, Hospitality, Residence Education, Retail Services, AFI Finance, Transportation and Parking Services and Early Childhood Education Center). The AFI Admin will be trained to support as back up for critical administrative processes managed through AFI Administration such as personnel updates, daily finance reconciliations, hiring intakes, onboarding communications and more.

Assignments are moderately difficult, requiring judgment in resolving procedural issues. Documents and formats current processes and procedures to ensure accuracy and consistency. Participates in student employee interviews and provides hiring recommendations.

KEY REPOSPONSIBILITIES

Staffing, Payroll & HR Processes:

• Working closely with the Staffing Coordinator to assist with recruitments as well as on and offboarding processes for Auxiliaries departments.
• Engage in proactive interview process to support large volume hiring needs.
• Participates in student employee interviews and provides hiring recommendations.
• Participate in campus tabling events and job fairs in representation of Auxiliaries departments.
• Manage personnel actions such as direct supervisor updates, payroll inquiries and more.
• Support various HR and personnel requests as they arise.

General Administrative, Clerical & Special Project:

• Frequently check in with Auxiliaries leadership to ensure coverage for administrative functions across the portfolio.
• Assist with any Auxiliaries special projects as it relates to clerical, administrative and financial/expense support.
• Manage directory updates and related items are updated and accessible including business card requests.
• Ensure Staff have access to office and admin supplies and manage an inventory of shared resources.
• Assist with surplus requests and related requests as needed.
• Documents and formats current processes and procedures to ensure accuracy and Consistency.

Expense Administrative Support:

• Oversee daily reconciliation processes for various departments acting as backup as needed for reporting requirements.
• Performs accurate data entry and generates reconciliation reports.
• Maintain Cash Handling training and requirements to act as liaison for money deposits and collections such as gift card retrieval, check deposits, cash movements, etc.
• Assist with departmental expenditures including but not limited to, purchasing, invoice processing, travel reimbursements, processing billing/recharges and other various request as well as the related applications, requests and training that these processes entail.

Special Projects:

• Engage in planning for events such as employee appreciation for Auxiliaries Staff.
• Participate in and support other projects as needed.

EDUCATION and EXPERIENCE

• High school diploma and/or equivalent certification/experience/training.

AND

• Two (2) years of administrative/clerical work experience, which has led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position, is required.

OR

• Bachelor's degree and relevant work experience which led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.

CRITICAL KNOWLEDGE AND SKILLS

• Basic knowledge of administrative procedures including word processing, spreadsheet, and database applications.
• Requires basic verbal and written communication skills, active listening, and time management skills.
• Organizational skills and ability to multi-task with demanding timeframes.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgement in responding to issues and concerns.

Background check required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Equal Employment Opportunity:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/