Survey Project Assistant

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you'll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

The Survey Project Assistant provides essential administrative and project coordination support to BKF's Land Surveying team. This role partners closely with Project Managers and survey staff to help keep projects organized, contracts and documentation on track, and field resources scheduled. While supporting timely client communication and accurate project set-up, reporting, and workflow tracking in Deltek.

Responsibilities

• Support Survey Project Managers with project administration, including additional service requests/change orders, contract documentation, and accounts receivable follow-up
• Coordinate and help schedule field crews, including tracking availability, jobsite needs, and required site access
• Coordinate badging, site access, and other onboarding requirements for field staff and visitors as needed
• Track contract status, key project milestones, and required documentation; follow up with internal teams and clients to keep items moving
• Request Certificates of Insurance (COI) and support collection/organization of other compliance documents
• Set up new projects and maintain project information in Deltek (including project start-up paperwork and data integrity of key fields)
• Generate routine reports in Deltek and help maintain opportunity/pipeline tracking as needed
• Meet regularly with Project Managers to capture and review work-in-progress commitments and upcoming workload
• Assist with proposal and pursuit support, including assembling materials and coordinating internal inputs
• Manage project files and document control (electronic and/or hard copy) in accordance with BKF standards
• Support client correspondence and routine coordination (meeting scheduling, follow-ups, and distribution of project information)
• Manage field work authorization tags (FSS field tags) for timesheet programs for Union field survey crews
• Perform other duties as assigned; periodic travel to job sites and/or other BKF offices may be required

BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.

At BKF, you'll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.

The Survey Project Assistant provides essential administrative and project coordination support to BKF's Land Surveying team. This role partners closely with Project Managers and survey staff to help keep projects organized, contracts and documentation on track, and field resources scheduled. While supporting timely client communication and accurate project set-up, reporting, and workflow tracking in Deltek.

Responsibilities

• Support Survey Project Managers with project administration, including additional service requests/change orders, contract documentation, and accounts receivable follow-up
• Coordinate and help schedule field crews, including tracking availability, jobsite needs, and required site access
• Coordinate badging, site access, and other onboarding requirements for field staff and visitors as needed
• Track contract status, key project milestones, and required documentation; follow up with internal teams and clients to keep items moving
• Request Certificates of Insurance (COI) and support collection/organization of other compliance documents
• Set up new projects and maintain project information in Deltek (including project start-up paperwork and data integrity of key fields)
• Generate routine reports in Deltek and help maintain opportunity/pipeline tracking as needed
• Meet regularly with Project Managers to capture and review work-in-progress commitments and upcoming workload
• Assist with proposal and pursuit support, including assembling materials and coordinating internal inputs
• Manage project files and document control (electronic and/or hard copy) in accordance with BKF standards
• Support client correspondence and routine coordination (meeting scheduling, follow-ups, and distribution of project information)
• Manage field work authorization tags (FSS field tags) for timesheet programs for Union field survey crews
• Perform other duties as assigned; periodic travel to job sites and/or other BKF offices may be required

• 2-5 years of experience in a project assistant, project coordinator, or administrative support role (AEC/engineering/surveying industry experience preferred)
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency with Microsoft Office (Outlook, Word, Excel) and comfort learning new systems; Deltek (Vision/Vantagepoint) experience is preferred
• Professional, clear written and verbal communication skills; able to coordinate effectively with clients, field crews, and internal project teams
• Ability to work independently and collaboratively, maintaining discretion with sensitive project and financial information

Valid driver's license and ability to travel periodically to job sites and/or other BKF offices as needed

Physical Demands: Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

Work Conditions: Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting. Exposure to high-stress, fast-paced, deadline-oriented environment. Travel to other BKF locations and client sites may be required.

• The typical base salary range for this position is $65,000.00-$85,000.00, annualized depending upon skills, experience, education, and geographical location. This is a salary position paid biweekly.
• Competitive salaries, profit sharing, and 401k.
• Generous paid time off packages.
• 9 Paid Holidays.
• Flexible schedules.
• Education reimbursement, Paid annual dues for professional and societal organizations.
• BKF offers competitive and award-winning benefits and perks. To learn more click here.

BKF provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

BKF does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited submittals are done at the risk of the recruiter.

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