Finance Manager

Job Title: Finance Manager

Department:              City Hall

Reports To:               City Manager

Employee Type:         Full Time

FLSA Status:              Exempt

Annual Salary           $89,756 - $120,281

Finance Manager

DEFINITION:

Under direction of the City Manager, the Finance Manager works collaboratively to provide oversight and leadership for all finance functions. The Finance Manager is expected to perform the full scope of financial record keeping transactions of the City including accounts payable, accounts receivable, utility billing, payroll, budget preparation, customer service functions and monitoring and control of all finance operations and procedures.

SUPERVISION RECEIVED AND EXERCISED:

Receives direction from the City Manager. Exercises direct supervision to the Accounting Technician and serves as lead over assigned support staff in other departments.

ESSENTIAL FUNCTIONS:  

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities that are associated with the specified position. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications of incumbents within the position. 

(Essential duties and responsibilities may include, but are not limited to the following).

• Budget:  Responsible for budget preparation, monitoring and control to ensure that programs are conducted within allocated funds; develops timely reports to ensure that directors are aware of budgets, expenditures and revenues and program fiscal performance; prepares periodic financial reports. Supports the City Manager with yearly budget forecast, biennial budget and presentations to City Council. 
• Operations:  Develops, implements, monitors and continually evaluates, departmental fiscal systems, financial controls and accounting operations including cost accounting, budgeting, program billings, contractor payments, financial reporting and internal auditing to insure proper controls, compliance with generally accepted accounting principles, local, state and federal policies, guidelines and requirements; assures the timely and accurate fiscal year end closure of department budgets and accounting activities.
• Payroll: Oversees bi-weekly payroll process with accurate changes in system, payment of Federal and State taxes, processing remittance checks for benefits, garnishments and miscellaneous deductions; upload direct deposit file for payment, ensure funds are available for payment of wages. 
• Accounts Payable: Oversees processing of invoices; vendor set-up; proper coding with signature authority; review payments prior to processing; review checks ACH payments; upload ACH file to bank; ensure funds are in operating revenue for AP check run. 
• Fiscal Audit:  Assures the City’s fiscal program adheres to standards that meet State and Federal Audit requirements; prepares complex responses to State and Federal audits and prepares materials for appeals as appropriate; provides coordination and follow-up to external auditors engaged by the City to perform fiscal and compliance audits.
• Monthly Reporting:  Reconciles general ledger and subsidiary ledgers; prepares monthly financial statements, including distributing monthly revenue and expenditure reports to departments; prepares numerous monthly financial reports. Reconciliations of bank statements, trustee statements, and investment accounts to the general ledger on a monthly basis.
• Yearly Reporting:  Preparation of State Controllers’ Reports on an annual basis; responsible for the annual financial audits. Cal PERS reporting; employee wages and payments, and Social Security payments. Other annual reports as required by City, Joint Powers Association, State and Federal Law. Year-end employee benefits statements, W-2’s, and 1099’s.
• Recordkeeping:  Records and maintains appropriate controls for equipment purchases; assists with the City's purchase orders and accounts payable system, auditing, and financial analysis, grant accounting, and special reports.
• Maintain compliance with Cal PERS, FLSA, wage and hour laws, and labor agreements as well as assist the City Manager and Human Resources Manager in negotiations with labor unions.
• In conjunction with the City Manager and the Human Resources Manager, oversee administration of employee benefits programs including health, dental, vision, life insurance, disability, retirement, deferred compensation, and leave programs.
• Supervises finance staff; selects, trains, assigns, and evaluates the work performance of subordinate staff.
• Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff and the public.

QUALIFICATIONS:  The following are minimal qualifications necessary for entry into the classification:

EDUCATION AND EXPERIENCE:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Finance Manager. 

• Bachelor’s Degree in Business Administration or related major; Accounting, Economics, or Finance. 
• Five years of increasingly responsible experience performing a wide variety of duties related to fiscal resource management, including at minimum two years of significant administrative experience in public finance and accounting. 

LICENSE:

• Valid California Class C driver's license with satisfactory record.

KNOWLEDGE/ABILITIES/SKILLS:  

(The following are a representative sample of the knowledge, abilities, and skills necessary to perform essential duties of the position).

Knowledge of:

• Principles and practices of financial record keeping, report writing; bookkeeping
• Basic governmental accounting; basic principles of mathematics
• Applicable federal, state and local laws, codes and regulations
• Operating and computerized data processing as it relates to accounting operations and management information systems
• Word, Excel, Access, and other common PC office applications and applicable software 
• Occupational hazards and standard safety practices. 

Abilities:

• Plan, organize, direct and coordinate the fiscal and accounting operations of a municipality with a complex budget.
• Properly interpret and make complex financial recommendations in accordance with appropriate laws, regulations and policies.
• Develop, implement and administer programs that maximize revenue and reimbursement from all sources and administer automated data gathering, processing and reporting systems.
• Analyze complex financial problems and develop effective policies, procedures and fiscal controls.
• Prepare, review and interpret complex financial reports, summaries and data.
• Read, interpret and apply complex laws, rules, and regulations.
• Develop and achieve department and program goals.

 Skills:

• Plan, organize, direct and coordinate the fiscal and accounting operations of a municipality with a complex budget.
• Properly interpret and make complex financial recommendations in accordance with appropriate laws, regulations and policies.
• Develop, implement and administer programs that maximize revenue and reimbursement from all sources and administer automated data gathering, processing and reporting systems.
• Analyze complex financial problems and develop effective policies, procedures and fiscal controls.
• Prepare, review and interpret complex financial reports, summaries and data.
• Read, interpret and apply complex laws, rules, and regulations.
• Develop and achieve department and program goals.

WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.  The position also requires grasping, repetitive hand movement and fine coordination in preparing statistical reports and data using a computer keyboard. Additionally, the position requires near and far vision in reading correspondence, statistical data using a computer. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

NOTE: Applicants must complete a thorough background investigation before being hired as a Finance Manager.

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