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Medical Education Program Coordinator - Gastroenterology and Hepatology, College of Medicine

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
May 01, 2026
Medical Education Program Coordinator - Gastroenterology and Hepatology, College of Medicine Medical Education Program Coordinator - Gastroenterology and Hepatology, College of Medicine Hiring Department: DOM Gastroenterology and Hepatology Location: Chicago, IL USA Requisition ID: 1040928 FTE: 1 Work Schedule: Monday - Friday Shift: Days # of Positions: 1 Workplace Type: On-Site Posting Close Date: May 14, 2026 Salary Range (commensurate with experience): $60,000.00 - 65,000.00 / Annual Salary About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The Fellowship Coordinator will manage day-to-day administrative operations for the Gastroenterology, Interventional, Transplant Hepatology and IBD fellowship programs which include but are not limited to, continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues and managing internal and external program relations. Duties & Responsibilities: Program Administration and Operations Coordinate day-to-day operations of residency/fellowship programs Maintain program calendars, rotation schedules, and call schedules using tools like QGenda and New Innovations Organize orientation, onboarding, and graduation activities Serve as the main point of contact for residents, fellows, and faculty Support divisional operations as needed to ensure efficient administrative and program functioning Accreditation & Compliance Ensure compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements Track duty hours, evaluations, and procedural logs in New Innovations Prepare and maintain documentation for accreditation reviews and site visits Assist with Annual Program Evaluation (APE) and Self-Study processes Recruitment and Onboarding Coordinate recruitment cycles using systems like Electronic Residency Application Service (ERAS) Schedule 5interviews and manage applicant communications Support ranking process through National Resident Matching Program (NRMP) Facilitate onboarding, credentialing, and new hire paperwork Data Management & Reporting Maintain fellow records in New Innovations and other institutional systems Generate reports on evaluations, milestones, and program metrics Track board eligibility and certification outcomes Curriculum & Educational Support Coordinate didactics, conferences, and grand rounds Support curriculum development and distribution of educational materials Track attendance and educational outcomes Fellow Support Act as a liaison between trainees, faculty, division leadership, and GME Assist with leave requests, wellness concerns, and conflict resolution (within scope) Guide fellows on policies, procedures, and institutional resources Financial & Resource Coordination Monitor program budgets (travel, education funds, events) Process reimbursements, purchase orders, and expense tracking Coordinate logistics for conferences and educational events Institutional & Departmental Collaboration Work with the GME Office at University of Illinois Chicago and affiliated hospital partners Participate in committees and meetings related to medical education Ensure alignment with institutional policies and timelines Minimum Qualifications Required: High school diploma or equivalent. Any one or combination totaling four (4) years (48 months), from the categories below: College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate's Degree (60 semester hours) equals eighteen months (18 months) 90 semester hours equals two (2) years (24 months) Bachelor's Degree (120 semester hours) equals three (3) years (36 months) Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program. Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series. Preferred Qualifications: Bachelor's degree in education, healthcare administration, communications, or a related field Two (2) or more years of experience in medical education or academic program coordination TAGME Certification (may substitute for a portion of required experience) Experience supporting residency or graduate medical education (GME) programs Familiarity with accreditation processes and student/resident tracking systems Strong organizational and project coordination skills Excellent written and verbal communication abilities Ability to manage multiple priorities and meet deadlines in a fast-paced environment Ability to work independently and collaboratively with faculty, staff, and students Proficiency in standard office software and data management systems To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19682?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-3eed9136cfed0e4f9ba3ae5ca9fe29f1