Executive Recruiting Coordinator (Contractor)

As an Executive Recruiting Coordinator (Contractor), you'll play a critical role in delivering a high-touch experience for executive candidates and senior stakeholders. You'll partner closely with recruiters and executive assistants to coordinate complex interview logistics, ensuring every detail is handled seamlessly and every interaction is thoughtful and efficient.

What You'll Do:

• Coordinate and schedule executive interviews, partnering closely with executive assistants and senior stakeholders to ensure alignment and a seamless experience

• Manage high-touch scheduling logistics across multiple time zones, balancing competing priorities and resolving conflicts with speed and discretion

• Serve as a primary point of contact for executive candidates, recruiters, and EAs, providing clear, proactive communication throughout the interview process

• Ensure a white-glove experience for executive candidates, anticipating needs and delivering a polished, detail-oriented process from start to finish

• Coordinate interview logistics, including agendas, materials, and stakeholder alignment to support effective and efficient interview days

• Arrange candidate travel as needed, including flights, accommodations, and itineraries

• Maintain accurate data and scheduling activity in Workday and Gem

• Identify opportunities to streamline executive scheduling processes and improve efficiency

• Support additional recruiting coordination and operational initiatives as needed

What You'll Need:

Minimum Qualifications

• High school diploma or equivalent and at least 1 year of relevant experience supporting scheduling or administrative functions

Preferred Qualifications

• Experience coordinating complex interview scheduling for senior leaders or executives, including close partnership with executive assistants in a fast-paced, high-demand environment

• Strong organizational, communication, and interpersonal skills with exceptional attention to detail

• Ability to manage competing priorities, exercise sound judgment, and handle sensitive information with discretion

• Experience with calendar management tools and systems such as Workday, Gem or similar platforms

• Proactive mindset with a focus on problem-solving and continuous improvement

Working Conditions & Travel Requirements:

• Reliable internet access for any period of time working remotely, not in a Workiva office

How You'll Be Rewarded

A discretionary bonus typically paid annually

Restricted Stock Units granted at time of hire

401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Why Join Workiva

Workiva is the platform designed to bring confidence, control, and a competitive edge to the world's most complex organizations. Our AI-powered platform unifies finance, risk, and sustainability on a single, secure foundation-ensuring data is trusted, traceable, and ready to act on. With an unbroken path from source to output, leaders gain confidence in their numbers, visibility into current and emerging risks, and the ability to move with speed and precision in a constantly changing world.

At Workiva, you'll bring technology to market that executives, boards, and regulators depend on. The work you do here helps organizations navigate uncertainty, maintain trust, and make decisions that stand up to scrutiny. If you're energized by meaningful challenges, inspired by collaborative teams, and motivated to help organizations turn uncertainty into advantage, we'd love to meet you.

Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other protected characteristic.

Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities. To request assistance with the application process, please email talentacquisition@workiva.com.

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.