Coordinator, Sustainability Data

Summary: Develops systems and tracks monthly metrics and data on energy and resource use and reductions at all Missouri Botanical Garden campuses. Prepares Greenhouse Gas Inventories and tracking progress for green building certifications. Prepares reports and communications on results. Collaborates with Garden staff from multiple divisions and vendors to collect appropriate information on a regular basis. Works with division team to interpret results and identify steps to expand sustainability efforts in Garden buildings, grounds and programs.

Essential Duties and Responsibilities:

• Under the supervision of VP Sustainability and Manager, Built Environments, develops lists of all resource use and collections and other metrics to track on behalf of sustainability efforts on Garden sites.

• Using Excel or other databases, develops and manages multiple information tracking systems for this resource use, updates all data on a monthly basis, keeping all systems current throughout the year. Resource tracking includes all sustainability actions on campuses, utility bills, production of four solar arrays and ten electronic vehicle charging stations, recycling and food waste pounds diverted as well as electronics recycled and other products recycled, green certified buildings, locally sourced food/materials/products, and more

• Collects data from vendors and staff from multiple divisions using frequent telephone and email communications for gathering information, then inputs all into the tracking systems.
• Updates all data annually for greenhouse gas inventory, LEED certifications, ENERGY STAR certifications, City of St. Louis Building Energy Performance Standard, Green Dining Alliance certification, etc.
• Develop new systems to track components to include in next round of inventories and certifications such as carbon impacts of staff commuting and business travel.
• Researches and tracks carbon benefits of existing and potentially expanded plantings on all Garden locations.
• Participates with division team to interpret results and suggest steps to expand sustainability efforts in Garden buildings, grounds and programs
• Participates as part of the Garden's Green Team as well as other regional sustainability partner groups.

• Develops regular written updates on resource use and collection and prepares and provides presentations for meetings, reports, quarterly EWC E-newsletter and blog posts and website.
• Assists with other project, program and event related tasks as needed by Sustainability staff.
• Assists with Garden sustainability related internal efforts as needed such as working at Green Living Festivals and Zero Waste tents at large events.

• Meets expected attendance guidelines.

• Follows and adheres to established policies and procedures, including but not limited to Employee Handbook, Garden Safety Guidelines and Department Policies.
• Behaves and communicates in a manner that promotes and fosters a culture of teamwork and cooperation, within our division and throughout the Garden, with co-workers, supervisors/managers, volunteers, visitors and employees.

• Performs other duties as assigned.

Supervisory Responsibilities: None.

Core Competencies
Communication - Listens to others and asks questions for clarification; Writes clearly and presents information accurately; Speaks professionally and responds well to questions; Supports positive visitor relations.

• Collaboration - Demonstrates teamwork and promotes respect in the workplace; Engages in problem solving and group initiatives; Cooperates in implementing procedures and process improvements; Strives for positive visitor experiences.
• Accountability - Demonstrates commitment to responsibilities and adaptable to changes; Effectively prioritizes, troubleshoots and takes appropriate actions; Follows policies and procedures, meets deadlines, quality, and safety standards; Strives to proactively, address visitor and internal colleagues' concerns.
• Problem Solving - Identifies and resolves problems; Includes supervisor before taking action as necessary; Recommends solutions, demonstrates creativity and resourcefulness; Exhibits sound and accurate judgment in decision making process; Includes appropriate people in making decisions.
• Stewardship - Promotes and adheres to sustainability, safety and security protocols; Fosters a culture of respect, diversity and inclusion; Demonstrates effective and prudent use of Garden resources; Maximizes contributions during work hours.

Qualifications and/or Experience:

• Minimum of 3 years' relative experience coordinating tracking of metrics and sustainability related data, including preparing greenhouse gas inventories.

• Experience in using various sustainability-related software and database programs such as Portfolio Manager; and SIMAP (Sustainability Indicator Management & Analysis Platform) or other greenhouse gas inventory tools to identify best methods to collect and track data is required.
• Experience in Power BI and ARCgis preferred.
• Ability to take large amount of data and information and assess what it tells us, then communicate the story the data represents in a collective, easily understood way that describes the impact of that resource use.
• Must have an interest in environmental issues and be dedicated to fairly representing all sides of such issues.
• Knowledge and willingness to continue learning about sustainability issues, practices, products and services so that metrics are reviewed for sound biology, environmental and sustainability components.
• Ability to effectively manage and foster professional working relationships.
• Comfortable on the phone, particularly with "cold-calls" to vendors, staff and partners.
• Solid Internet research skills. Solid experience in using the Microsoft suite of software, notably Excel.
• Exceptionally well organized, and an excellent problem solver. ,
• Must be a self-starter, creative, flexible, and possess the ability to effectively multi-task.

• Exceptional ability to communicate effectively at all levels.

• Demonstrated ability to work collaboratively with internal team members and external businesses and organizations for the purposes of creating a commitment to common goals, prioritizing, minimizing obstacles, and executing realistic priorities in a sophisticated environment.
• Environment is fast-paced and change is constant; individual must demonstrate highest level of professional and ethical conduct, with ability to maintain confidentiality.
• Scheduling flexibility that allows working some weekends is required.

• The Garden is committed to the safety and wellbeing of our employees, volunteers and guests. All staff are strongly encouraged to receive all vaccinations as recommended by your healthcare provider prior to hire date. The Garden reserves the right to require future proof of current vaccination status, based on local health department guidelines. When international travel is necessary for Garden business, staff must be able to obtain required travel clearances, driving permits, and vaccinations for all countries where travel is required.

• The requirements and duties listed are representative and not exhaustive of the knowledge, skill, and/or abilities required.

Education:

• Bachelor's degree in Sustainability, Biology, or related field required.
• An equivalent combination of education, skills and experience may be considered.

Language Skills: Ability to communicate effectively in English (oral and written).

Mathematical Skills:

• Proficient math aptitude; requires ability to perform addition, subtraction, multiplication and division; calculate percentages and decimals, etc.

Reasoning Ability:

• Ability to work independently on projects and assigned tasks.
• Ability to resolve problems which may arise using approved solutions and problem solving.
• Ability to synthesize large amounts of information into easily understood material.

Computer Skills:

• Proficient experience using Microsoft Word, Excel and database management programs required.
• Experience with Portfolio Manager and greenhouse gas inventory software required,
• Experience with Power BI and ARCgis preferred.
• Proficient experience using Microsoft suite of programs, including Outlook. Principally operates standard office equipment.

• Solid Internet research skills.

Certificates, Licenses, Registrations:

• Must possess and maintain a valid driver's license.
• Must have the ability to pass a background screening and motor vehicle report (MVR) to meet minimum insurance underwriting criteria.
• Ability to obtain certificates in Building Science Principles from Building Performance Institute and LEED Green Associate from USGBC within one year of employment.

Physical Demands:

• Ability to utilize computer keyboard (typing).
• Must be able to work both indoors and out.
• Must be able to lift and carry up to 50 pounds.
• May be required to perform tasks at varying heights (i.e., climb step stools, ladders, etc.).
• Frequent standing, reaching and bending - 25% or more of the workday, at times, may be spent standing on feet.

Work Environment:

• Quiet indoor office setting; shared work space, office environment with multiple staff within the department.

• Occasional local travel required.

Contacts with Individuals/Organizations inside/outside the Garden:

• Interacts with Garden employees from multiple divisions on a regular basis
• Vendors that support Garden operations
• Professional Organizations
• Community Agencies
• Sustainability division staff
• MBG Green Team

Supervisor (title not person): Manager, Built Environment Programs, Sustainability