Accounting Clerks

ESSENTIAL JOB FUNCTIONS:

1. Verify that purchasing procedures are followed, i.e.: purchase order price compared to invoice price, purchase order quantity compared to invoice quantity, ensure that the purchase order number is valid. Maintain an accurate, up to date Purchase Order Log.

2. Route invoices with purchase order attached to department heads and Executive Committee members for approval. Ensure account coding is accurate and all invoices are being returned on a timely basis.

3. Process all approved invoices for payment -- ensure all appropriate signatures and back-up attached.

4. Pay all hotel invoices in a timely manner- ensuring accuracy of amount paid, account coding, invoice extension and that all discounts are taken.

5. Handle all vendor inquiries and reconcile vendor statements.

6. Maintain open invoices file, paid invoices file and voided check file in an organized and up-to-date manner.

7. Interface checks and submit a log of all manual checks to the Controller.

8. Comply with attendance rules and be available to work on a regular basis.

9. Sort and verify accuracy of Night Audit work (primarily receivables aspect), i.e. including reconciliation of banquet check extensions, coding of banquets at cost, review and route sales and promotion checks with back-up. Record department administration phone calls and inform Controller of any potential concern.

10. Post city ledger payments in property management system, reconcile and bill all city ledger accounts. Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollectible accounts.

11.Reconcile credit card back-up to General Cashier Summary and inform Controller of any discrepancies. Bill out credit cards (AMEX, DINERS, etc.). Maintain accurate and legible logs for all credit cards.

12.Set up new accounts in accordance with established credit policy.

13.Assist in reconciling open account status items.

14.Input General Cashier Summary and maintain binder.

15.File and distribute credit card cancellations, bulletins and credit warnings. Process and follow-up on all returned checks accepted as cash payment. Record General Ledger and City Ledger reconciliations.