Project Manager, Furniture Designer (Furniture Solutions)

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them tothrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Project Administration and Reporting:

• Set up project files, folders and templates at start of project, using Best Practices; maintain the folder throughout the project
• Maintain records in a manner that protects client and JLL confidentiality
• Keep track of project hours and forecast utilization relative to assignment
• Handle administrative responsibilities of the project (meeting minutes, agenda, project reports) as requested
• Manage action items and other associated project documentation
• Review and edit project documentation in conjunction with VP of FF&E
• Assist with project close out (close-out report, lessons learned, client reports, project survey)

Furniture Solutions

• Design spec suite projects independently up to 5,000 S.F. (each project) with Senior Project Manager or Vice President oversight.
• Assist Senior Project Manager or Vice President in designing and managing larger programs or projects
• Review scope, furniture drawings, and specifications for completeness
• Assist in identifying scope gap and communicate risks or impact to team lead
• Assist in finish and furniture selections based on appropriate applications as well as cohesion with design intent and budget, as required per project
• Assist in writing specifications, including but not limited to workstations, private offices, ancillary furniture, storage, signage, and miscellaneous workplace equipment
• Assemble design packages, including furniture selections and finishes, in digital format, as required per project.
• Coordinate furniture selections with project Architecture team, as needed and dependent on project scope/responsibility matrix
• Offer Value Engineering options for furniture, furniture finishes, and equipment when needed
• Inventory and document existing furniture and equipment
• Create furniture space plans (AutoCAD) for reuse and new furniture
• Manage FF&E matrix for Clients during pre-design and design phase and for potential Day 2 additions
• Coordinate RFP mock-ups with furniture manufacturers, Client, and design team
• Assist SPM or VP with coordinating furniture requirements with Client, Architect, and Furniture Dealer
• Assist in development and management of project schedule in collaborative projects; manage independently during self-run projects
• Assist in development and tracking of project budget in collaborative projects; manage independently during self-run projects
• Assist VP or SPM in Client and Vendor meetings; manage independently during self-run projects
• Assist in Creating and managing project status report to document approvals, open items, risks, and major milestone look-aheads
• Coordinate field verifications with awarded Furniture Dealer
• Coordinate dealer drawing approvals from Client prior to ordering
• Coordinate order sequencing and tracking with Dealer and communicate to Client
• Issue purchase orders (when procuring) with Client approval
• Track orders with Dealer
• Coordinate installation schedule with furniture Dealer and overall construction project
• Coordinate punch list walk-thrus with Dealer and Client
• Manage project close-out (punch lists, warranty documents, OMs, and as-builts) with dealer and submit to Client for approval
• Provide required back-up deliverables for invoicing to SPM or VP

Client Communication and Management:

• Interact effectively with client, as appropriate. Communicate issues and concerns requiring resolutions to SPM and VP of Furniture Solutions
• Take accurate and comprehensive meeting notes and issue in timely manner
• Write clear and concise communication conveying complex messages in a manner easily understood by others
• Provide resolution to routine client issues
• Provide support and guidance to client staff during move coordination in areas such as purging, packing, labeling, check-outs, unpacking etc.

People Management, Leadership, and Teamwork:

• Participate and contribute in an internal activity or group focused on improvement of specialty skill or knowledge
• Work effectively with different personalities; work effectively within the team and participate actively in team building exercises
• Exhibit enthusiasm and positive attitude with clients and peers

Talent Management:

• Self-identify individual skill development and proactively seek training for improvement

Business Development:

• Develop an understanding of how JLL develops business and how Operations impacts repeat business
• Be aware of JLL's service offerings and client requirements beyond identified scope and notify team lead when there is an opportunity for JLL to provide additional service
• Enhance vendor and supplier relationships through effective teamwork
• Be an 'ambassador' for JLL. Comfortably communicate company's core business, when speaking with others. Be comfortable with your 'Elevator' speech.
• Gather and review supporting documentation and marketing materials for proposal attachments as requested

Growth of Company:

• Network professionally; build your image and Firm's through participation in industry events

Skills and Knowledge:

• Strong Microsoft Excel and Office Suite skills
• Strong AutoCAD skills (required)
• Microsoft Publisher or similar (preferred)
• Adobe Suite skills ( InDesign preferred)
• Furniture BOM and specifications understanding
• Ability to read architectural drawings and furniture and space planning concepts
• Knowledge of construction, design, furniture and/or commercial real estate industry
• Detail oriented
• Ability to multi-task and work both in a team and independently
• Strong interpersonal skills with the ability to interact with executive level internal & external clients
• Organizational skills with the ability to identify and manage priorities
• Excellent written and verbal communication skills

Physical Work Requirements and Work Conditions

• Remote interpersonal interaction is usually required to perform the job and during installation, on site oversight is required. In person meetings will be dependent on client requirements and ever-changing environment given COVID impacts to workplace re-entry
• Travel as needed based on the project assignment

Preferred Education and Experience

• Bachelor's degree from an accredited institution, preferred in Interior design or Architecture
• 2-3 years of design, project or furniture related experience in a Corporate Real Estate environment, architectural firm, or furniture dealership
• Background in project management, construction/furniture management, interior design or project strategy planning is desirable.
• OSHA 10 Certification (Required after hire)

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.