Registrar (Anticipated)

Registrar

REPORTS TO: Associate Principal of Curriculum

POSITION OBJECTIVE: The job of Registrar is done for the purpose/s of registering students and maintaining computerized student records and files; providing student information to authorized parties in compliance with established policies; and providing general clerical support, information and/or direction as assigned.

MINIMUM QUALIFICATIONS: Job related experience is required

REQUIRED SKILLS:

• Proficient in operating standard office equipment and relevant software
• Ability to prepare and maintain accurate records
• Strong problem-solving and decision-making abilities
• Basic math skills (fractions, percents, and ratios)
• Ability to read and interpret manuals and follow prescribed formats for writing documents
• Knowledge of codes, regulations, and laws related to student enrollment, graduation, and transfer such as Illinois School code, ISSRA, and FERPA
• Proficient with business telephone and email etiquette
• Understanding of board policies and district, state, and federal regulations/laws
• Skilled in scheduling activities, meetings, and events
• Ability to gather, collate, analyze, and classify data using defined but varied processes
• Flexible in working with others in diverse environments and situations
• Ability to navigate sensitive student circumstances
• Strong problem-solving skills for identifying issues and creating action plans
• Capable of adapting to changing priorities and working with diverse individuals
• Ability to maintain confidentiality and work with detailed information
• Works effectively as part of a team, under minimal supervision, and within time constraints
• Able to work with frequent interruptions while setting and managing priorities
• Clear reading, writing, and communication skills in English

ESSENTIAL FUNCTIONS:

• Attends department, in-service meetings, workshops and/or seminars as assigned for the purpose of conveying and/or gathering information required to perform job functions.
• Informs appropriate personnel of possible student course deficiencies for the purpose of assisting in addressing student course and graduation requirements.
• Interprets transcripts of incoming students for the purpose of transferring grades and semester credit hours into the student information system.
• Oversee the issuance of official and unofficial transcripts for current students and alumni
• Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements, including state reporting with ISBE.
• Manages student information system for the purpose of maintaining the accuracy and efficiency of student data.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit pertaining to District 219.
• Performs enrollment and withdrawal activities for the purpose of complying with established requirements.
• Prepares standardized documents and reports for the purpose of communicating information to other parties and/or agencies.
• Processes a variety of documents and materials for the purpose of providing required information in response to requests from students, other districts, colleges/universities and/or employment agencies.
• Researches discrepancies in student records for the purpose of verifying graduation status and ensuring the accuracy of information.
• Responds to questions from a variety of internal and external sources for the purpose of providing information and/or direction.
• Supports Associate Principal for Curriculum for the purpose of ensuring the accuracy of student records.
• Verifies student related data for the purpose of ensuring the accuracy of the student records.
• Assist in preparation and verification of student data for ISBE auditing and end of year reporting

RESPONSIBILITY

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the organization's services.

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 50% sitting, 25% walking, and 25% standing. This job is performed in a generally clean and healthy environment.

REQUIRED TESTING CERTIFICATES

Job Fit Test

Grammar Test

Technology Test

TERMS OF EMPLOYMENT: 260 day work calendar

SALARY GRADE: S5 on salary schedule

Apply online at: www.niles219.org

The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Niles Township High Schools District 219 is an equal-opportunity employer. It is the policy and practice of District 219 to decide all matters relating to employment solely on the basis of the applicant's ability to perform the essential functions of the position. District 219 ensures equal employment opportunities regardless of race, creed, sex, sexual orientation, color, national origin, religion, age, or handicap.

The District has a policy of active recruitment of qualified minority teachers and non-certified employees. Any individual needing assistance in making an application for an opening should contact the Assistant Superintendent for Human Resources.