Administrative Assistant

Willdan is seeking an Administrative Assistant for our office in Minnetonka, MN. This is a part-time position. The Administrative Assistant will assist in the management and coordination of administrative tasks in support of the Administrative Team. Our ideal candidate will be a self-starter who can assume all aspects of administrative tasks related to office management. This is a great opportunity for a positive, forward-thinking person with strong organizational and analytical skills to become an integral part of our growing team of hard-working and collegial people.

Essential Duties and Responsibilities:

• Work closely with the administrative team to assist multiple offices in administrative projects.
• Greet clients/visitors upon arrival.
• Assist with planning office events.
• Order and stock office, coffee, and kitchen supplies on a weekly or as needed basis.
• Order, set up for, and clean up after office lunches or events.
• Answer a multi-line phone system, forward calls as necessary, check voicemails.
• Update and perform maintenance as requested in proprietary company databases.
• Manage deliveries and shipments to and from the office, including the management and delivery of office mail.
• Be proactive in maintaining neatness of conference rooms, kitchen areas, and common office areas.
• Assist with requests from marketing, program managers, etc. utilizing Word, Excel, internet.
• Assist with maintaining office procedures and documenting tasks.
• Arrange hotel stays and/or sign -up employees for conference attendance as requested.
• Possess excellent organization skills and flexibility in adjusting to shifting priorities and deadlines that may occur daily.
• Have conscientious work habits such as arriving on time and staying late as occasionally needed to meet deadlines.
• Have a basic understanding of working in Microsoft Office Suite products.
• Demonstrated ability to coordinate events and office wide activities.
• Ability to juggle multiple demands created by several simultaneous projects.
• Possess a strong attention to detail and focus on communication.
• Have excellent verbal and written communication skills.
• Ability to work well in a deadline-driven environment, including appropriate follow-through with others, and giving and receiving constructive feedback.
• Additional duties and responsibilities may be assigned by supervisor as business needs dictate.

Job Requirements / Qualifications:

• High school diploma required. Associates degree preferred.
• Three years' related experience working in an administrative capacity.
• Associates Degree plus one year of administrative experience may also be considered.

EEO Non-Discrimination and ADA Reasonable Accommodation Statement Willdan is an equal opportunity employer. Applicants are considered for all positions without regard to race, religious creed, color, age marital status, sex, sexual orientation, gender identity, gender expression, citizenship status, national origin, ancestry, religion, military service or veteran status, disability, medical condition, childbirth and related medical conditions, genetic testing, reproductive status or any other classification protected by federal, state or local laws and ordinances. Willdan does not discriminate on the basis of physical or mental disability where the essential functions of the job can be reasonably accommodated. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. If you need reasonable accommodation for any part of the application and hiring process, please notify us.

Willdan Energy Solutions participates in E-Verify.