Administrative Support Assistant, Career Services

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Pennsylvania State University is seeking applicants for an Administrative Support Assistant for the Student Affairs Career Services Officetoserve as the first point of contact, in person and via phone,maintainconfidential information, and coordinate travel arrangements.The successful candidatewillbe responsible forthe following:

• Provide administrative support to the Associate Director of Career Services at the Commonwealth Campuses, including coordinating multiple staff schedules related to various teams and meetings with internal and/or external constituents.

• Schedule and process all logistics and arrangements for the Associate Director's University-wide campus travel and travel to professional conferences.

• Assist the Associate Director with the planning and coordination of the University-wide Career Development Professionals Conference (CDPC), the annual in-house professional development event for career development colleagues from across all campuses and academic colleges at Penn State.

• Act as the front-line point of contact for Career Services staff across 20 Commonwealth Campuses. This includes but is not limited to fielding and/or redirecting phone calls and email correspondence.

• Provide support for two Regional Employer Engagement & Career Specialists - including ordering supplies, making hotel reservations, processing mileage reimbursements for frequent travel, and meetinglogistics.

• assist withvarious functions within Career Services at University Park (e.g., may include assisting with large-scale programming events, serving on select committees, providing back-up front desk coverage as needed, and serving as back-up for the Office Manager in completing primary duties during absences and other times as needed, etc.).

• Work as a part of a project team and systemwide committee tohelp coordinate,update, and expand the Career Services intranet,LionShare.

• Assist campus staff with troubleshooting, creating reports, conducting searches in these systems, or connecting them with appropriate liaisons.

• Schedule monthly system-wide meetings via Zoom; record and share meeting highlights/notes and recordings.

• Maintain files and databases;assemble and format data to create simple reports.

• Maintain confidentialandsensitive information and materials.

• Maintain inventory and order/purchase office supplies.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

For full consideration, applicants should submit a resume and cover letter.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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