Financial Coordinator

Position Title:

Compensation:

Department:

Start Date:

About this opportunity:

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function: Support the Department Chairperson, manage and disperse English Department accounts/finances, advise the department chair on financial issues, manage individual faculty departmental/internal/external accounts, coordinate various accounts with university offices and the Foundation.

Duties & Responsibilities:

• Monitor, record and update all department budgets, including but not limited to supplies and expenses, student worker wages, grants and awards, research incentives, and Ball State University Foundation accounts. Process all purchases and reimbursements for department and faculty expenditures.

• Process and maintain all travel requests for the faculty, staff, graduate assistants, graduate and undergraduate students; make arrangements for University Motor Pool Vehicles; monitor and process reimbursements; track department travel budget, etc.

• Research, compile, and contribute data to various reports including personnel records, annual and unit reports, etc.

• Manage the use of departmental credit card, upload credit card statements and receipts, manage department and individual faculty payments.

• In tandem with departmental operations coordinator and schedule specialist, process annual load and wage confirmations through universityFLACsystem and process non-standard stipend and wage payments through EPAFs.

• Maintain, inventory and order all office supplies and departmental equipment. Serve as liaison for department with Facilities Planning and Management and Custodial Services for needed building requests and area repairs.

• Prepare and generate office financial reports and correspondence, produce mid-year and end-of-year financial reports, generate other financial reports as requested.

• Maintain regular and predictable attendance.

• Perform other related duties as assigned.

Minimum Qualifications:

• Associate's degree or an additional two years of related experience will be accepted in lieu of an associate's degree.

• One year of office coordination, secretarial support, or other related experience.

Preferred Qualifications:

• Bachelor's degree.

• Experience in an academic office; supervisory experience. Experience with University systems.

How to apply:

For inquiries, please contact:
Sean Lovelace at (765) 285-2295.

Please follow upload instructions to attach all of the required supporting documents listed below: NOTE: Do not use the Autofill feature for resume:

• Resume

• In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description.

Applications must be received by February 6, 2026, at 12:01 AM.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you. In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition. This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.