New

Portfolio Property Manager

Vaco
$100,000.00 - $130,000.00 / yr
United States, New York, New York
Jan 23, 2026
Company: Real Estate Firm Role: Portfolio Property Manager - Luxury Residential Salary: $100,000 - $130,000/annually Location: New York City - On-site 5x week About the role: Our client, a real estate developer and property management firm, is seeking an experienced Portfolio Property Manager to oversee luxury residential community in New York City. This individual will manage day?to?day operations for a mixed portfolio and serve as the point person for owners, asset managers, and business partners. The ideal candidate has a polished customer?service approach, strong financial acumen, and the confidence to make firm decisions in a professional, solutions?oriented manner. Key Responsibilities Serve as the main point of contact for property owners, asset managers, and business partners, ensuring clear communication and strong client satisfaction. Provide timely updates on operations, financial performance, capital needs, and resident matters. Coordinate with cross?functional teams, including Compliance, Leasing, Transfer, Accounting, and Facilities. Oversee daily operations across a large residential building with a mix of affordability programs and market?rate units. Prepare and manage annual operating budgets; track expenses against budget and create variance reports. Support revenue?enhancing initiatives and identify opportunities to improve building performance. Assist in developing annual operating budgets and multi?year forecasts; monitor actuals against budget and explain variances. Prepare monthly financial reporting packages-including variance analyses, utility consumption reporting, and operational summaries. Manage accounts payable workflows, process invoices, confirm accuracy, and resolve discrepancies. Ensure all insurance requirements, COIs, and risk?management standards are current and compliant. Navigate NYC affordable housing programs such as CityFHEPS, Section 8, and other subsidy programs. Respond to building emergencies, applying sound judgment under pressure. Manage third?party vendors, contractors, and service providers to maintain operational excellence. Maintain meticulous operational tracking in Excel; create sub?reports and roll?ups for ownership, often with urgency. Provide ongoing reporting on occupancy, AR, renewals, work orders, and capital needs. Qualifications: 5+ years of property management experience, with direct experience in luxury residential environments. Strong knowledge of NYC rental regulations Demonstrated success reducing AR delinquency and creating or managing budgets from the ground up. Proficiency with Yardi and strong Excel capabilities (pivot tables, sub?report building, conditional formulas). Ability to navigate complex resident interactions with professionalism and authority. Highly organized, proactive, and able to manage multiple priorities with shifting deadlines. Adaptable to organizational procedures and open to learning internal best practices quickly. Track record of being a collaborative team player with a "no task too big or small" mindset. Experience working within stabilized NYC assets. Prior oversight of premium amenity spaces and hospitality?level service expectations. Experience mentoring or supervising on?site teams. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.