Project Administrator III

Spectraforce Technologies
United States, Georgia, Atlanta
Jan 22, 2026
Job Title: Project Administrator Location: Atlanta, GA 30354 Duration: 12 months Description: The Project Administrator III provides advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. This role ensures smooth execution of project intake, tooling, facilities coordination, vendor management, and day?to?day team operations. The ideal candidate is detail?oriented, highly organized, and comfortable managing multiple workflows in a fast?paced environment. Required Skills & Qualifications Strong proficiency with Smartsheet or similar project management/workflow tools. Exceptional attention to detail, particularly when validating data and dashboards. Ability to manage multiple requests simultaneously with minimal oversight. Strong communication and coordination skills across teams and functions. Experience with vendor relationships, purchasing, and basic invoice processing. Familiarity with facilities ticketing systems (or similar request?tracking tools). High degree of professionalism, organization, and customer service orientation. Preferred Qualifications Experience supporting project managers or project teams. Background in operations, administrative support, or workplace coordination. Strong understanding of clients' HR, facilities, or procurement processes (preferred but not required). Key Responsibilities 1. Smartsheet Project & Workflow Management Manage daily project intake requests and ensure timely routing/processing. Create and send meeting invitations and schedule project?related sessions. Set up Smartsheet workspaces for newly approved projects. Perform the daily "Agility to Smartsheet" import. Conduct dashboard validation checks, including: Spacing alignment Formula and calculation accuracy Number validation General quality checks 2. Event & Conference Room Coordination Manage the intake, processing, and scheduling of event and conference room requests. Coordinate bookings for internal conference rooms and external venues as required. Support event setup needs, which may include room layout assistance and/or catering coordination. 3. Facilities Management Support Submit, track, and follow up on all facilities?related requests. Support new user equipment requests (IT handles setup; this role manages submissions and tracking). Submit and track requests for: Door/lock replacements Desk reconfigurations Office moves or workstation changes 4. Inventory & Vendor Relationship Management Manage ordering, tracking, and invoice processing for: Breakroom supplies and consumables Office supplies General workspace inventory Maintain and restock consumables across: 3 breakrooms 4 office supply cabinets 7 conference rooms Coordinate with vendors to ensure timely product delivery and resolve service or invoice issues. Work Environment This role supports the HRIX Project Process & Quality team and requires agility to shift between administrative, operational, and project coordination responsibilities. The work includes a blend of independent tasks, cross?team collaboration, and ongoing task management for facilities, events, and vendor relationships.