Staffing Coordinator - Gastroenterology - 137908

The Staffing Coordinator provides essential operational and administrative support to the GI/Hepatology division by ensuring accurate staffing schedules, reliable timekeeping processes, and timely coordination of facility and service requests. This role supports clinic efficiency, improves workflow reliability, and helps maintain a well-organized operational environment.

The Coordinator is responsible for developing, maintaining, and updating staff schedules across multiple clinic locations, ensuring adequate daily coverage for both clinical and administrative functions. This includes updating Outlook and Epic schedules, tracking schedule changes, and communicating staffing updates to leadership in a timely manner.

The role oversees timekeeping activities by verifying employee timecards, identifying discrepancies, submitting corrections, and ensuring compliance with institutional timekeeping policies. The Coordinator monitors attendance, partners with supervisors to resolve issues, and ensures accurate submission of hours for payroll processing.

This position also manages a broad range of administrative duties, including submitting and tracking Facilities service requests, placing ServiceNow tickets for equipment, IT, or access needs, and coordinating workspace or workstation updates. The Coordinator may support onboarding logistics, assist with supply or equipment coordination, and perform other administrative tasks as assigned to ensure smooth clinic operations.

The Staffing Coordinator works closely with Operations Leadership to support daily operational needs, implement staffing workflows, and assist with department-wide initiatives. The ideal candidate is detail-oriented, highly organized, able to multitask effectively, and committed to supporting a positive and efficient clinic environment.

• Three (3) years recent administrative experience in a GI/Hepatology division (or similar healthcare environment).
• Demonstrated excellence in customer service and interpersonal communication skills.
• Possess effective time management skills.
• Proficient with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Highly detail-oriented.
• Must possess the ability to work effectively and equitably with others.

• Medical terminology training and/or certificate.
• Database management experience. Working knowledge of Epic/OpTime system, and ORSOS.
• Experience with OR equipment and patient transport

• Must be able to work various hours and locations (including weekends and evenings) according to business needs.
• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace