New

Front Office Coordinator

Front Porch

$22.30 - $26.43 / hr

United States, California, Glendale

800 North Brand Boulevard (Show on map)

Jan 23, 2026

Receptionist /Front Desk Coordinator

Support Services - Glendale

Pay Range: $22.23 -$26.43

In Person Full Time/Day Shift

The Front Office Coordinator serves as the first point of contact for visitors and callers and ensures smooth, professional front-office operations. This role is responsible for overseeing reception services, calendar and meeting coordination, mail and deliveries, office supply inventory, vendor relationships, security and access procedures, and day-to-day administrative support for office team members. The Front Office Coordinator consistently models Front Porch values in every interaction with residents, team members, partners, and the broader community.

ESSENTIAL FUNCTIONS

The duties listed below are considered essential to the successful performance of this position, as defined by Front Porch. Additional responsibilities may be assigned in the future and may also be considered essential to the role:

* Greet and assist visitors in a professional, welcoming manner.

* Answer, screen, and route incoming calls; provide accurate information and respond to inquiries.

* Coordinate calendars, schedule appointments, and support meeting logistics.

* Prepare, process, and maintain administrative paperwork, records, and filing systems in an organized manner.

* Set up conference rooms in preparation for meetings, including A/V equipment and refreshments.

* Order meals for departments as needed and provide logistical support for internal meetings, events, and projects.

* Maintain the employee coffee bar and coffee machines on a daily basis.

* Ensure the front office is organized, clean, and stocked with necessary supplies.

* Receive, process, and distribute incoming and outgoing mail and packages (USPS, FedEx, UPS, courier services).

* Communicate effectively with office team members, vendors, and visitors to support smooth daily operations.

* Relay messages and information promptly and accurately.

* Prioritize and manage multiple tasks in a fast-paced environment adapt to changing priorities and urgent requests.

* Address inquiries and issues professionally; escalate concerns as appropriate to maintain service standards.

* Perform all other related duties as assigned.

Communication/Interpersonal:

* Effective oral and written communication skills are appropriate to the audience's needs.

* Excellent collaboration and team-building skills.

* Effective conflict management skills.

* Ability to effectively build relationships with customers, executive management, and other stakeholders through positive interaction, problem identification, and resolution.

Decision Making/Organization Skills:

* Demonstrate a high level of accuracy, even under pressure.

* Excellent organizational skills.

* Ability to perform work independently with minimal supervision.

* Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

Productivity:

* Demonstrated time management and priority-setting skills.

* Ability to simultaneously handle multiple priorities.

* Ability to work in a fast-paced, dynamic environment.

* Ability to prioritize responsibilities and organize workload to ensure that timeframes are met and the work is completed within deadlines.

* Demonstrated ability to define, develop, and analyze performance measures and metrics; exercise sound judgement and make decisions based on accurate and timely analysis.

EDUCATION OR EQUIVALENT QUALIFICATIONS
Essential/Preferred	Type	Specialization	Equivalent Experience instead of Education
Essential	High School/GED	General
Preferred	Associate's Degree	Business Administration, Office Management, Communication, or related field.

EXPERIENCE OR EQUIVALENT QUALIFICATIONS
Essential/Preferred	Minimum Experience	Details
Essential	1 Year	Front office, administrative, or customer-facing experience (e.g., Receptionist, Administrative Assistant).
Preferred	2 Years	Office coordination or administration in a professional environment.

CREDENTIALS OR EQUIVALENT QUALIFICATIONS
Essential/Preferred	Type	Description
Essential		Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Preferred

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

The physical demands described here are those an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform these functions:

* Must be able to remain stationary 30% of the time.

* Must be able to occasionally move about the office to access file cabinets, office machinery, etc.

* Must be able to lift or carry items:

* Seldom: 26-50 pounds

* Occasionally: 26-50 pounds

* Frequently: 11-25 pounds

* Constantly: 1-10 pounds

* Must succinctly communicate information and ideas so others will understand accurately exchanged information.

EMPLOYEE ACKNOWLEDGEMENT

As a Front Porch employee, it is required that you:

* Follow the highest standards of cleanliness.

* Follow all federal, state, and corporate policies, health codes, and guidelines in preparing and handling medication (if applicable).

* Perform all duties safely and efficiently, wearing all safety equipment required to perform your job or when asked to do so by an appropriate employee of Front Porch.

* Report any safety hazards or accidents to your supervisor or another member of management if your supervisor is unavailable as soon as you are aware of them. Attend all mandatory in-service meetings.

* Comply with all department and facilities policies and procedures.