New

Administrative Specialist II

Washington County, OR
$25.02 - $30.42 Hourly
medical insurance, dental insurance, vision insurance, vacation time, paid time off, paid holidays, sick time, retirement plan
United States, Oregon, Hillsboro
155 North 1st Avenue (Show on map)
Nov 29, 2025
THE POSITION Washington County's Assessment and Taxation Department (A&T) is seeking to fill a Bilingual/Non- Bilingual Administrative Specialist II position in our Elections Division. The Department A&T is eager and committed to hiring individuals that reflect the many communities of Washington County. We are extremely interested in hiring individuals with a variety of language abilities that reflect the various cultures that exist within the County, which we know will only strengthen and bring improvements to the work that we do. A&T leadership wholeheartedly encourages and supports the success of all our employees through training, mentoring, and coaching. Come utilize your exemplary administrative, communication skills, and clerical skills to support our community! Step into a role where your work truly matters -- helping improve community services, and uplifting lives every day. A&T is the place for you! The Position The Elections Administrative Specialist II (ASII) serves as the first point of contact for in-person customer inquiries, providing courteous and knowledgeable assistance to the public regarding voter registration, election processes, and general voting information. This role requires extensive use of elections software and the implementation of detailed procedures to ensure accuracy and compliance. Team members are expected to exercise independent judgment in both content and presentation, and they maintain frequent public contact to explain policies, procedures, and election-related services in a clear and professional manner. Key responsibilities include, but not limited to, preparing and processing ballot requests and mailings, performing data entry, and supporting candidates and campaign representatives with filing requirements. The ASII also plays a vital role in administrative and clerical functions, contributing to project coordination and documentation The Ideal Candidate As an Administrative Specialist II within the Elections Division, the candidate will be expected to provide support in the planning, development, implementation and maintenance of elections processes. Candidates should have excellent administrative skills, exercise considerable independent judgment, and be interested in the technology applicable to the work environment. Ideal candidates should have the ability to maintain a high level of accuracy, be flexible, self-motivated, and possess a positive attitude. Candidates should also be highly skilled in verbal and written communication, time management, customer service, organization and prioritization. Lastly, a strong work ethic with reliable attendance and punctuality is highly preferred. ESSENTIAL JOB DUTIES To review the complete classification and list of knowledge, skills, and abilities for this position, follow this link: Administrative Specialist II. MINIMUM QUALIFICATIONS Education and Experience: A high school diploma or equivalent; and Three (3) years of progressively responsible experience providing administrative or clerical support. Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement. Additional Requirements Must pass a criminal background check post-offer. Some positions may require oral and written fluency in another language. Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application. SUPPLEMENTAL INFORMATION Our commitment to you: Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community. Selection Process Apply Today: We ask that you complete and submit an online application, which will be used to screen for minimum qualifications (MQs) and to determine starting pay in accordance with the provision of the Oregon Equal Pay Law. MQ Review: HR will screen applications for minimum qualifications after the posting closes. SME Review: Applications for candidates that meet minimum qualifications will be forwarded to a panel of subject matter experts (SME) who will review and score your cover letter and other application materials. This process may take up to 2 weeks. Panel Interview(s): Our goal is to schedule panel interviews with candidates that meet the minimum qualifications and pass the SME review as soon as possible. Salary Analysis & Conditional Offer: Human Resources will conduct a salary analysis for the successful candidate(s) and extend an offer of appointment conditional on successful completion of background and reference checks. Start Date: A start date will be determined after all conditions of employment have been met. *Please note:* candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification. Status of Your Application: You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email. If you "opt out" or "unsubscribe" from email notifications from NEOGOV it will impact our ability to communicate with you about job postings. Veterans' Preference If you are a Veteran and would like to be considered for a Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points . Accommodation under the Americans with Disabilities Act Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or e-mail: Careers@washingtoncountyor.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation. Questions (?) Regarding This Recruitment Gregory Garabedian, Talent Acquisition Business Partner gregory_garabedian@washingtoncountyor.gov Additional Resources: New to GovernmentJobs.com? Visithttps://www.governmentjobs.com/home/applicationguidefor a comprehensive, step-by-step guide on the application process. For technical support, contact Government Jobs' Live Application Support at 855-524-5627.