Purchasing Assistant

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solutions providers - striving to make it as easy as possible for people to get the services they need, when they need them.

Facilities Management is responsible for the effective operation of Irvine campus buildings, grounds and utilities; for providing a safe, functionally suitable and aesthetic environment in support of academic, research and public service programs of the University. Providing comprehensive management of campus facilities requires the employment of approximately 325 personnel ranging in classification from custodians and groundskeepers to more technical skilled crafts such as electricians and plumbers, and professional design staff and engineers. These services cover more than 150 buildings of approximately 6 million gross square feet, and1,475 acres of grounds. Facilities Management has an annual operating budget exceeding $80 million in expenditures, with operating funds of $30 million and $15 million for reimbursable campus activities. Project Services a construction department within Facilities Management manages a portfolio of major infrastructure and renovation projects totaling $200M per year.

Under general supervision of the Shop Store Supervisor, this position is responsible for the maintenance and coordination of all activities and procedures in Shop Stores. Responsible for purchasing over $2.5 million worth of material and maintaining stock inventory for sale to crafts in Facilities Management. Serves as back-up Buyer for low value purchasing as needed. Prepares purchase requisitions to order material for stock, maintains the Shop Store electronic inventory system, receives and inspects goods, issues material, recharges customers, and maintains the Facilities Management equipment inventory worth millions of dollars.

Required:

• 1. Ability to work independently and follow through on assignments under general supervision.
• 2. Experience using a personal computer utilizing word processing, spreadsheet, data base software, as well as e-mail and on-line systems. Ability to enter, maintain, and track material records using computerized dBase inventory system. Knowledge and experience using the campus data warehouse for research and reporting purposes.
• 3. Knowledge of purchasing, shipping, and receiving procedures and related documentation. Ability to determine whether the parts received match those specified on the order.
• 4. Knowledge of general stockroom procedures, ability to accurately track stock, skill to investigate discrepancies and reconcile differences in stock levels.
• 5. Ability to work cooperatively and effectively in a variety of work environments, including those involving frequent interruptions, changing priorities, and multiple deadlines. Ability to respond with flexibility, organization, and efficiency to frequent changes in task focus and meet deadlines in a timely manner.
• 6. A working knowledge of campus accounting and University policies and procedures. Skill in reading and comprehension to understand, apply, and explain policy and procedure.
• 7. Ability to communicate effectively in English with persons of varied socioeconomic, cultural, ethnic, and educational backgrounds.
• 8. Good written and verbal communication skills in English, including good grammar, spelling, and editing. Ability to write concise, logical, grammatically correct analytical reports and procedural documents, as well as routine business correspondence.
• 9. Legible handwriting and ability to use a calculator in order to prepare purchase requisitions and other documents to order, receive, track, return, and recharge for sale of goods and services.
• 10. Mathematical knowledge sufficient for computations.
• 11. Ability to establish and maintain cooperative working relationships with a variety of constituencies, including faculty, administrators, staff, students, and vendors.
• 12. Ability to maintain a positive attitude and contribute both as an individual and a team member to achieve the goals of the department.
• 13. Good attendance.
• High school diploma or equivalent experience
• Experience coordinating stockroom or warehouse operations, including purchasing, inventory control, data entry in inventory systems, and customer service in a facilities or similar environment.

Driver's License:

• Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Preferred:

• 14. Knowledge of facilities job number system.
• 15. Knowledge of parts used by building and maintenance trades staff.
• 16. Skill to drive manual transmission forklift.

Special Conditions:

• Must possess a valid California Driver License.
• Occasional overtime necessary to meet the needs of the department.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $$61,387.20- $$74,687.76 (Annual).

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.