Administrative Clerk

Administrative Control Analyst to the Facilities department. Duties include, but are not limited to, typing, filing, mail runs, answering telephone, progressing forms, dispatching shipyard trouble calls, capable of working with the Facilities Computerized Maintenance Management System (CMMS) software, Plant Engineering Work Order (PEWO) System and other database reports. Applicant must be able to work with Microsoft suite, and other network systems, assist the Admin Office and Facilities Department staff as necessary.

Areas of responsibility will be:

Updating the Facilities plan of the week [POW]
• Maintaining safety statistics
• Maintain MTC overtime
• Maintain and purchase office supplies
• Manager and coordinate service awards
• Complete department travel
• Maintain department training to a delinquent percent of less than 5%
• Maintain the Facilities weekend support and OT binders
• Proofread and distribute facilities notifications
• Develop data collection and metrics for department manager

This position will report directly to the Manager of Facilities Maintenance.

Required:

• High School diploma or GED
• 3+ years of administrative experience (in a office setting) with Microsoft Excel and Word - including using pivot tables

Preferred:

• Knowledge of CMMS Software, MRPII and Applecore Software would be a plus.

• Candidate must have excellent customer service qualities, communication skills and be very patient working with the public
• Candidate must demonstrate timely, error-free word processing capabilities (45 wpm minimum)