Administrative Assistant

*This position is located in North Kingstown, RI*

The Administrative Assistant will report into the Facilities & Maintenance Management team, is responsible for administrative duties required for support of the Maintenance, Tool Crib, ECC and Crane departments, to include the provision of administrative support to the Director and support staff.

Job responsibilities include:

Managing the Director's calendar, fielding telephone calls, preparing PowerPoint presentations, arranging conference calls, scheduling meetings and independently drafting internal and external correspondence
• Updating and maintaining electronic shared files and personnel files for the Real Estate and Project Planning group
• Assist in document control for Real Estate projects, maintenance of project logs, etc.
• General project management support including funding and contract approval tracking, meeting minutes, etc.
• Making travel arrangements, preparing/submitting expense reports for the Director and the department, and processing visit requests to required sites and naval shipyards
• Ordering supplies, maintaining conference room schedules, generating IT Service requests and Communication Work Orders, coordinating office moves and telephone installations, as well as managing general ad hoc office duties
• Must be able to resolve unexpected issues and exercise independent judgment facilitating department/floor operations
• Some overtime is required

Required:

• High School diploma or GED
• 5+ years of administrative experience
• Highly proficient skill level in Microsoft Office suite, including an advanced skill level of PowerPoint with a demonstrated ability to develop and refine presentations
• Excellent verbal and written communication skills with all levels of management, customers and sites

Preferred:

• College Degree
• Administrative experience at the senior/executive level

• Must be a team player and work effectively with all staff members
• Must be resourceful and have the ability to work independently
• Must have the ability to handle multiple assignments concurrently
• Must be flexible to proactively perform ad hoc requests
• Must handle confidential and sensitive information with discretion and professionalism; Excellent communication skills and attention to detail is required