Accounts Receivable Billing Specialist - Contract to Hire

The Accounts Receivable Billing Specialist is responsible for generating accurate, timely customer invoices and ensuring all billing activity complies with contract terms, internal controls, and customer requirements. This role is essential to the company's revenue cycle, bridging operations, sales, and finance to ensure completeness and accuracy of billed revenue. The ideal candidate has strong attention to detail, thrives in a deadline-driven environment, and is comfortable working with large volumes of transactional data. The Billing Specialist will also support continuous improvement efforts by identifying billing process gaps and implementing solutions that enhance efficiency and customer satisfaction. Experience in a manufacturing, technology or government contracting environment strongly preferred. And experience generating invoices to customers on a regular basis is a requirement.

Essential Duties

• Generate and issue accurate and timely customer invoices and credit memos in accordance with contract terms, purchase orders, and company policies.
• Review sales orders, shipping documents, and supporting data to ensure proper billing alignment.
• Enter and maintain billing data in the SAP, ensuring completeness and accuracy.
• Coordinate with Sales, Contracts, and Customer Service teams to resolve billing discrepancies or missing documentation.
• Monitor unbilled receivables and take corrective actions to minimize delays in invoicing.
• Assist in preparing and submitting invoices through electronic portals when applicable.
• Ensure compliance with customer billing requirements, including government contracts, milestones, or progress billing schedules.
• Reconcile billed amounts against revenue recognition schedules when applicable.
• Support audits and internal reviews by providing required billing documentation.
• Maintain billing records and documentation in accordance with company retention policies.

Essential Requirements

• Strong attention to detail with a high degree of accuracy in data entry and invoice preparation.
• Proficiency in Microsoft Office, particularly Excel, and experience with SAP.
• Excellent organizational and time management skills, with the ability to prioritize tasks in a
• fast-paced environment.
• Strong written and verbal communication skills for interacting with internal departments and customers.
• Understanding of standard accounting and billing principles.
• Flexibility with month-end closing deadlines.
• Experience in generating invoices to customers on a consistent basis.

Additional Requirements

• Familiarity with billing procedures related to U.S. government contracts and knowledge of FAR/DFARS regulations is a plus.
• Familiarity with payment portals is desirable.
• Ability to analyze billing trends and recommend process improvements.

Education & Experience Requirements

• Associate's degree in Accounting, Finance, or a related field required. Bachelor's degree preferred.
• Minimum of 2 to 4 years of experience in billing, accounts receivable, or related accounting functions.
• Experience in a manufacturing, technology, or government contracting environment strongly preferred.