Sr Administrator Specialist

Administrative Assistant

We hire military.

Provide administrative support for OUSD A and S. Maintain assigned Outlook and portal calendars for numerous departments and divisions. Monitor due dates, coordinate, and assist in completing official correspondence and documents for signature, including letters, notices, instructions, and memoranda. Support assigned fitness reports and performance evaluations, awards, training, personnel, security, and facilities functions. Answer the telephone and refer calls to the appropriate individuals within the office. Assist in completing, tracking, and following up on assigned OUSD action packages and division documents in routing. On a weekly basis, maintain portal sites, documents, links, libraries, announcements, lists, and contacts.

Manage the Director's calendar. Provide travel reservations using DTS. Manage action items, suspenses, and inquiries using the CATMS system. Ensure security and country clearances are complete and distributed to the appropriate offices. Greet visitors as needed.

Clearance

Active TS SCI

Minimum of at least two (2) years of experience to include personnel, scheduling, task management, planning, programming, and forecasting, correspondence, security, and facilities with the Department of Defense.

Experience within DoD and other federal agencies.

Demonstrated success managing several direct reports and multiple functional areas across multiple locations.

Must be highly proficient in using Microsoft Office Suite to include Word, Excel, and PowerPoint.