Administrative Assistant (Part Time)

POSITION DESCRIPTION

An Administrative Assistant at SET Environmental is responsible for:

• Providing day-to-day support for the office staff and operations personnel
• Enter daily timesheet hours for operations personnel
• Ensure hours and tickets balance with hours on billing sheets
• Managing internal and external correspondence through e-mail and phone calls
• Filing both hard and electronic copies of appropriate documents and correspondence
• Supporting staff with copies, scanned materials, mail, etc.
• Supporting staff with appointment setting and travel arrangements
• Supporting requests to gather and prepare marketing materials
• Preparing training documentation for instructors and clients
• Ensuring training facility locations, both on-site and off-site, are prepared for class instruction
• Monitoring and managing employee training completion status and documentation
• Supporting business development efforts
• Reconciliation of weekly expense reports
• Maintaining common areas appropriate for clients and staff
• Maintaining office supplies and refreshments
• Other miscellaneous duties as assigned

POSITION REQUIREMENTS

• High School Diploma
• 1-year experience in general office
• Competent computer skills (Microsoft Word, Excel, Outlook and PowerPoint)
• Excellent verbal and written communication skills
• Excellent attention to detail and accuracy
• Proven self-starter, highly motivated, sets aggressive goals
• Able to multi-task, work independently and operate in a fast-paced environment
• Occasional weekend work may be required