Interim Curricular and Admin Assistant

Interim Curricular & Admin Assistant
Language Center & Institute of Linguistics
1885 - Executive Office & Admin Specialist
100% Temporary
This is a temporary position, starting as soon as possible through November 14, 2025. We do not expect the position to continue beyond the expected end date.

Bargaining unit consideration begins on 9/2/2025 and ends on 9/9/2025. Please attach a CV/Resume and Cover Letter.

Overview: The assistant supports the administrative hub of the Language Center and the Institute of Linguistics by serving as an interim curricular and grad graduate program assistant, to help cover the responsibilities for another staff member on leave. The position also provides administrative support to multiple teams within the hub, and helps with change management.

The position also is responsible for promoting the programs, spaces, curricula, and initiatives of both units, as well as representing all university languages through centralized communication and outreach services. This is a highly collaborative position, which reports to the administrator, but engages with multiple teams. Some work will be assigned by the directors and team leaders. The specialist will also work closely with faculty and staff in the two units, as well as units served by the Language Center, to interpret academic content and adapt it for a range of audiences.

This position is in person, approximately Monday-Friday 8:00 - 4:30 pm, but some flexibility is possible. No overtime is planned, and there is no weekend work.

Responsibilities:
Interim Curricular and Graduate Program Assistant 55%

• Maintain all CourseShare and other curricular spreadsheets
• Check time schedules for UMN and CourseShare partner universities for accuracy
• Discuss space and equipment needs with CourseShare and instructors and students, make reservations, and provide technology training
• Schedule CoursesShare classes on the university scheduling system
• Maintain lists of CourseShare classes on websites and other locations
• Organize and support events for graduate students
• Train graduate students on using conferencing technology for events
• Maintain and order supplies for events
• Organize spaces in Elliott Hall, and other graduate program spaces
• Communicate with prospective graduate students
• Update and share information about graduate programs
• Maintain student confidentiality
• Other duties as assigned

Process and Change Management Assistant 35%

• Collaborate with teams undergoing transition
• Gather perspectives of stakeholders through focus groups, individual meetings, surveys and more
• Research options for improvement
• Build new and improve existing projects, forms and communication channels with tools like Asana, Canvas and more
• Create and improve spreadsheets and other documents
• Communicate and promote new processes and projects
• Other duties as assigned

Digital and Print Communication and Outreach 10%

• Serve on communication teams: website, listserv, outreach, podcast and social media
• Collaborate with faculty and staff to develop and implement communication and marketing strategies for programs, courses, spaces and more
• Assist with the regular review, writing, and scheduling/posting of social media announcements,
• Design print fliers and images for social media posts
• Design and participate in social media campaigns to promote initiatives, and manage an engaging social media presence
• Organize, record and edit audio and video recordings
• Contribute to the writing and sending of weekly newsletters
• Update departmental websites, intranets, and Canvas pages
• Provide support and promotion for academic and community events
• Create door and directional signs, and other printed materials
• Organize files for printed and digital materials, so they can be updated and used in the future
• Train team members to do content creation using social media tools and troubleshoot problems
• Other duties as assigned
  
  

Required Qualifications

• High School Diploma/ GED and four years or related office experience
• Experience learning a second language
• Experience working in a university setting
• Experience with office administration
• Excellent written and oral communication skills
• Excellent visual design skills
• Experience managing a social media account
• Experience with standard university tools like Google Suite and Zoom

Preferred Qualifications

• BA/BS in a field related to language, linguistics or education
• Experience using Drupal, Google Sites, Salesforce Marketing Cloud, Asana, Canva and Canvas
• Experience recording and editing short-form and long-form audio and video
• Experience managing a website
• Experience managing a social media account that is not your own
• Experience managing a calendar that is not your own
• Experience with conferencing equipment
• Experience proofreading documents
• Experience marketing a program or idea and/or leading social media campaigns
• Experience with social media post scheduling in Metricool or equivalent
• Project management experience

The Language Center is guided by its mission to support, elevate and celebrate diversity in language, linguistics and culture. The commitment to value inclusion, belonging, and equity for all - instructors, students and the broader community - drives the Center, which offers signature programs, like TandemPlus, Language Testing & CourseShare, as well as inclusive technology and welcoming spaces for everyone.

Linguistics is the study of the human capacity for language. What properties of the human mind allow us to learn and use language in a way that is unique to us as a species? What can the similarities and differences found across human languages tell us about how language is stored and organized in our brains? What role does social context and other nonlinguistic factors play in how humans create meaning with language? We foster research that bridges the gap between linguistics as a pure science and applications such as documentation and revitalization of endangered languages, language engineering, and language technology.

About the College of Liberal Arts

Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual all-funds budget of $290 million.

CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.

Diversity, Equity, and Inclusion in CLA
Working in CLA

Pay Range: $23.62 - $28.65 per hour; depending on education/qualifications/experience

Time Appointment Category: 100% Temporary Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section. Please attach a CV and Cover Letter.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).