Administrative and Operations Support

Gypsum Management & Supply, Inc. (GMS) is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates an expansive network of distribution centers nationwide.

As part of the GMS family of companies, Capitol Materials has more than 20 conveniently located yards across the South in Alabama, Georgia, Florida, Louisiana, and Mississippi. Capitol Materials began in Atlanta in 1969, intent on becoming the South's most complete drywall supply company. Our vast product inventory, our focus on customer service, and our ability to maintain solid personal relationships with our customers have been instrumental in achieving that goal. We have a dedicated, knowledgeable team of over 275 talented men and women - many of whom have been with us since our inception.

For more information about our family of companies, please visit gms.com or capmat.com.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with state and local law.

Position Summary:

The primary function of the position is to provide administrative and operations support to the office and accounting departments. This role requires outstanding organizational skills, along with the ability to multitask. The successful candidate must be a self-starter, proactive, and possess the ability to work through competing priorities with minimal supervision and direction.

Duties & Responsibilities:

• Appropriately responding to and managing telephone calls and mail/email requests.
• Assisting with the invoicing and processing of accounts payable.
• Assist Vice President of Operations and General Manager with day-to-day responsibilities.
• Scan, copy, and organize important documents and files.
• Assist the accounting department with accounting-related activities.
• Coordinate all equipment transfers between branches and assist with paperwork associated.
• Manage Risk Console.
• Assist with all aspects of equipment, including managing maintenance costs and repair costs.

Basic Qualifications:

• High School Diploma or equivalent.
• Knowledge and use of general office administration/management practices and equipment.
• Demonstrated proficiency working with Microsoft Office products (i.e., Word, Outlook, PowerPoint, Excel)
• Strong verbal and written communication skills.
• Ability to proactively problem-solve, make decisions, anticipate next steps, implement solutions, and monitor progress for multiple projects.
• Strong organizational, analytical, prioritization, time management and calendar management skills.
• Minimum of 2 years of related work experience.

Core Competencies:

• Strive to do the right thing by displaying trust and integrity.
• Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others' opinions and ideas and demonstrating a positive and humble attitude.
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done.
• Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members.
• Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.

Physical Requirements:

• Must be able to remain in a stationary position 70% of the time.
• Will occasionally move about inside the office to access files, office machinery, etc.
• Must be able to operate basic office machinery.
• Must be able to communicate with team and management and be able to exchange accurate information in these situations.
• Constantly working in an office environment.

Required Cognitive Skills:

• Must be able to problem solve and prioritize tasks.
• Must be able to manage stress depending on deadlines and ongoing projects.
• Must be able to multitask.
• Must be able to receive and analyze information.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement and initiative.

Benefits & Perks:

• Medical, Dental, Vision, Disability & Life Insurance
• Wellness Benefits
• 401(k) Retirement Plan
• Employee Stock Purchase Program
• Paid Holidays & Vacation Days
• Professional Growth Opportunities
• Development & Training Programs

This job description is subject to change at any time.

EQUAL OPPORTUNITY EMPLOYER

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. We value our team members and believe them to be our greatest assets. As such, we invest in training and strive to provide a work-life balance.

We are a smoke-free workplace committed to providing a safe and healthy environment for all. Smoking, including the use of e-cigarettes, is only permitted in designated areas and is prohibited in and around all company buildings, vehicles, and workspaces. Violations of this policy may result in disciplinary action.