Administrative Support Assistant

Mercer University
sick time
United States, Georgia, Macon
Aug 15, 2025
Administrative Support Assistant Application Instructions: External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. IMPORTANT: Please review the job posting and load ALL documents required in the job posting to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your Resume/CV, references, cover letter, and any other supporting documents required in the job posting. The " My Experience" page is the only opportunity to add your required supporting document attachments. You will not be able to modify your application after you submit it. Current Mercer University Employees: Apply from your existing Workday account. Do not apply from the external careers website. Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply. Job Title: Administrative Support Assistant Department: Georgia Rural Health Innovation Center College/Division: School Of Medicine Primary Job Posting Location: Macon, GA 31207 Additional Job Posting Locations: (Other locations that this position could be based) Job Details: Mercer University's Georgia Rural Health Innovation Center is searching for an Administrative Support Assistant. Responsibilities: Reporting to the Director of Rural Pediatrics Projects, this position functions as the first line of communication for the Center and must be able to set a professional, dynamic tone. The primary responsibility of this position is to staff the Georgia Rural Health Innovation Center front desk reception area, providing a warm, friendly, and welcoming greeting to all visitors and guests of the Center. This position will also be responsible for answering the main phone line into the Center in coordination with the Administrative and Finance Support Services Coordinator, and taking appropriate messages and/or forwarding calls to the appropriate people. This position will manage returned Travel Authorizations and travel calendar in coordination with the Administrative and Finance Support Services Coordinator's guidance, and provide administrative support for other projects as assigned. This position will also be responsible for maintaining office supplies for the Center and up keep of supply closets, as well as other assigned duties. Duties include: Greet all visitors, guests, and students that enter the Center in a warm, friendly, and welcoming manner. Manage the front desk receptionist area. Answer the main phone line into the Center in a friendly, welcoming, and helpful manner, take messages and forward calls as appropriate. Calendar travel submissions for the Center under the guidance of the Administrative and Finance Support Services Coordinator. Provide administrative support and other projects as assigned by the Center Executive Director, Director of Rural Pediatrics, Director of Communications and Events and/or the Administrative and Finance Support Services Coordinator. Assist with Center events and Center hosted events as requested and handle guests needs under the guidance of the Administrative and Finance Support Services Coordinator. Manage the daily incoming and outgoing mail and deliveries for all employees in the Center. Manage office supplies and provide list of items needed for purchase to Administrative and Finance Support Services Coordinator. Qualifications: A high school diploma/GED and one year of administrative support experience are required. Candidates must have proficiency in Microsoft Word, Excel, and Adobe PDF Pro. Knowledge/Skills/Abilities: Must be able to communicate effectively with key individuals in other organizations/agencies across Georgia, as well as all management levels within the Center and MUSM. Word processing and Excel to prepare various reports, correspondence, and documents. Ability to proficiently and accurately prepare and enter documents into computer system. Ability to maintain strict confidentiality as a liaison between administrative staff. Background Check Contingencies: - Criminal History Check Documents: - Resume - Cover Letter - List of three professional references with contact information Externally Funded: This position is contingent on external funding and the length of employment in this position is dependent on continuation of these funds. About Mercer University Founded in 1833, Mercer University is a distinguished private institution recognized for its commitment to academic excellence, leadership development, and community engagement. With campuses across Georgia, Mercer's twelve schools and colleges offer a wide range of undergraduate, graduate, and professional programs. The university cultivates a close-knit, student-centered environment where innovation, service, and personal growth are deeply valued. Mercer's employees are at the heart of its mission, dedicated to advancing innovation, supporting student success, and strengthening both our local and global communities through service. At Mercer, we believe in the power of relationships and the importance of in-person collaboration. Accordingly, our employees are expected to serve in-person as it fosters real-time problem solving, mentoring, and the meaningful connections that strengthen both our work and service to our students and the broader university community. Why Work at Mercer University Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, s chedules that allow for work-life balance, and so much more! At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University. For more information, please visit: https://hr.mercer.edu/prospective/ Scheduled Weekly Hours: 40 Job Family: Staff Clerical Non-exempt EEO Statement: EEO/Veteran/Disability To apply, visit https://merceruniversity.wd1.myworkdayjobs.com/en-US/external/job/Macon-GA--31207/Administrative-Support-Assistant_26-123 jeid-1cc0ddb5e9216e469ff2bb92ec09e941