Assistant Admin III

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to the Area Office leadership team, with primary responsibility to the Senior Vice President. This role is critical in ensuring efficient operations across the leadership suite through expert coordination of travel, calendar management, event planning, internal communication, and administrative processes. The ideal candidate thrives in a dynamic environment, handles sensitive information with discretion, and excels at multitasking with a service-oriented mindset.

Key Responsibilities:

Executive & Leadership Support

• Serve as the primary administrative partner to the Senior Vice President.
• Provide day-to-day administrative support to the Area Office leadership team, including Directors and Regional Managers.
• Manage complex calendars, schedule internal/external meetings, and ensure alignment across stakeholder groups.
• Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
• Provides a variety of reports to location managers.
• Assist in other roles/activities as assigned

Travel & Expense Management

• Coordinate domestic and international travel arrangements (air, hotel, car, etc.) for the SVP and leadership team.
• Prepare detailed travel itineraries and ensure all logistics are aligned.
• Process expense reports in a timely and accurate manner, adhering to company policy.

Communication & Correspondence

• Draft, edit, and proofread internal communications, memos, and presentations on behalf of leadership.
• Act as a liaison between the SVP/leadership and other departments or external stakeholders.
• Handle incoming and outgoing correspondence with professionalism and confidentiality.

Event & Meeting Coordination

• Plan and execute internal and off-site meetings, team-building activities, leadership retreats, and corporate events.
• Manage logistics including venue booking, catering, technology setup, and attendee coordination.
• Prepare meeting materials, agendas, and minutes as needed.

Office Administration

• Maintain an organized, professional, and welcoming Area Office environment.
• Order office supplies, coordinate facility needs and liaise with IT/support services.
• Assist with onboarding logistics for new leaders assigned to the Area Office.
• Participating in Human Resources related project.

Qualifications:

• Education: High school diploma or equivalent required; associate or bachelor's degree preferred.
• Experience: Minimum 3-5 years of experience in an administrative or executive support role.
• Proven ability to support senior-level executives and manage multiple priorities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Zoom, Teams).
• Strong written and verbal communication skills.
• High level of discretion and professionalism.
• Ability to work independently and anticipate leadership needs proactively.

Success Attributes:

• Discreet, trustworthy, and dependable
• Exceptional attention to detail and follow-through
• Calm under pressure and adaptable to shifting priorities
• Positive, team-oriented, and customer-service driven

Who are we?
Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we're moving the future of transportation forward with our innovative, customer-focused solutions.

Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards.

We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate.

Avis Budget Group is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.