Associated Students Programs Assistant - 136049

Under the supervision of the Assistant Director of Student Governments, Auxiliaries, and Services, the A.S. Programs Assistant provides administrative support for day-to-day operations for services, commissions, and auxiliaries of Associated Students. Responsible for complex calendaring for administrators, legislative committees, and staff.

The Programs Assistant serves as executive clerk to Judicial Board and Elections Board and is the official record-keeper for council meetings, and parliament proceedings that include minutes, proceedings, and executive orders. Maintain working relationships with University and System-wide administrative representatives. Provide administrative support to the Associated Students division on a variety of tasks, as needed.

• Minimum two years of experience administratively supporting high-level positions with strong demonstrated administrative skills. Experience working with scheduling appointments, preparing and maintaining calendars, and planning and reconciling travel arrangements.

• Demonstrated writing ability to independently compose letters, memos, and other correspondence, subject to review by supervisor, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.Experience with video conferencing software, i.e., Zoom, MS Teams, and Google Meet required

• Ability to effectively select, hire, delegate, train, supervise, motivate and evaluate non-career and volunteer personnel of both the beginner and para-professional levels.

• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility. Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.

• Ability to gather and organize data, draw logical conclusions and discern implications.

• Demonstrated experience managing and analyzing complex calendar and travel arrangements, planning meetings both on and off site.

• Demonstrated skill at organizing and prioritizing tasks with the ability to work under pressure to meet deadlines and adapt to changing priorities. Proven ability to multi-task in order to effectively handle diverse responsibilities and problems simultaneously, often with shifting priorities.

• Demonstrated research abilities utilizing various resources to obtain information necessary to attain established objectives. Proven ability to assimilate information and to compile and present in a complete and cohesive manner. Ability to make recommendations as needed.

• Must be able to maintain confidentiality of information and materials.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Occasional evenings, weekends, and overtime may be required.

• Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

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