Data Manager - Workflow Administrator

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Joint, Office of the Secretary of Defense, Interagency Division provides expert support services to a range of customers spanning across the Department of Defense, Federal Civilian, and international markets. JOID provides a diverse portfolio of analytical and programmatic capabilities to help our customers make informed decisions on their most challenging issues.

The Acquisition and Technology Analysis Group within JOID specializes in the application of multi-disciplinary analytic skills to support multiple clients within the Department of Defense (DoD). These clients include the Office of the Under Secretary of Defense for Research and Engineering (OUSD(R&E)), Office of the Under Secretary of Defense for Acquisition and Sustainment (OUSD(A&S)), DARPA, the Joint Staff, and USINDOPACOM. SPA provides critical decision support to enabling and executing a strategy of technological superiority and enabling the delivery and sustainment of secure, resilient, and preeminent capabilities to the warfighter quickly and cost effectively. Our team of experienced military, technical, and operations research analysts is skilled in evaluating military problems, identifying the driving factors, devising innovative approaches, collecting applicable data, developing necessary software tools, and performing thorough and timely assessments to inform technology and acquisition governance decisions to ensure U.S. military forces retain military superiority in the future.

We have a near-term need for a Data Manager - Workflow Administrator to provide onsite support out of the Pentagon or Mark Center.

SPA has an opportunity to provide administrative and specialized support to OUSD (R&E) front offices. We are seeking a dedicated Data Manager - Workflow Administrator that will oversee and ensure the integrity and completeness of reports and correspondence packages, and proactively manage tasks within the organization to drive timely completion. Responsibilities include monitoring the Correspondence and Task Management System (CATMS), ensuring effective communication of senior leadership decisions, and maintaining correspondence control systems for classified and unclassified documents. The role also entails developing and implementing records management policies, supporting the transition to an electronic records management environment, and providing high-level administrative support to senior staff. Will apply the ability to work under pressure, manage multiple priorities, and handle sensitive information effectively.

Required:

10+ years of recent and relevant experience providing high-quality support to Executive-level personnel in fast-paced and complex environments.
• Bachelor's degree.
• Proven experience in correspondence management and coordination, with a focus on drafting and reviewing documents for senior leadership.
• Strong knowledge of records management practices and demonstrated skills in training and process improvement.
• Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders, including senior leadership and external organizations.
• Active DoD TS/SCI clearance.
• Able to work fully onsite based on client needs.

Desired:

• Experience working within the DoD or familiarity with military protocols, policies, and operations.
• Proficiency with office automation tools and project management software, enhancing the efficiency and effectiveness of documentation and task tracking.
• Familiarity with National Archives and Records Administration (NARA) requirements for records management.