New

Personnel Assistant

New York City Department of Transportation
$46,503.00 - $73,002.00
remote work
United States, New York, Queens
Jul 30, 2025
In order to be considered for this position candidate must be serving permanently in the title of Clerical Associate or be reachable on the civil service list, Exam #1190/3120 or eligible under the 55a program. Please indicate this on your resume or cover letter. The Finance Group of Parking Operations is seeking to hire a Clerical Associate Level IV, to work under the direction of the supervisor with latitude for independent initiative and decision making to assist with the following tasks: -Maintaining the absence control calendars for the unit and issuing supervisory conferences. -Assisting with monitoring and submitting Annual Performance Evaluations and Probation Reports for the unit. -Assisting with processing Personnel Request Forms and researching civil service titles. -Assisting with analyzing/editing and preparing job descriptions and job posting notices. -Assisting with maintaining employees' personnel files and other confidential information which include copying and filing paperwork. -Assisting with scheduling and tracking training classes/seminars. -Assisting with updating personnel tracking sheets/databases. -Assisting with scheduling interviews and filing interview-related documents. -Assisting with collecting and distributing mail to Finance supervisors. -Working on other related assignments, special projects, and initiatives when necessary. Work Location: 34-02 Queens Blvd. LIC, NY 11101 Hours/Shift: 35 Hours/Monday to Friday/ 8:00am-4:00pm "This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Program agreed to between the City and DC37." To Apply: In order to be considered for this position candidate must be serving permanently in the title of Clerical Associate or be reachable on the civil service list for Exam #1190/3120, or eligible under the 55a program. Please indicate this on your resume or cover letter. All resumes are to be submitted electronically using one of the following methods: Please go to www.nyc.gov/careers/search and search for the Job ID #:722228 Current employees please log on into Employee Self Service at https://hrb.nycaps.nycnet and follow the Careers Link and search for Job ID #:722228 No phone calls, faxes or personal inquiries permitted. Only applicants under consideration will be contacted. Most public libraries have computers available for use. Note: New hires must reside in NYC for the first two years of employment. Appointments are subject to OMB approval. For more information about DOT, visit us at: www.nyc.gov/dot. CLERICAL ASSOCIATE - 10251 Minimum Qualifications Qualification Requirements A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience. Skills Requirement Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute. Preferred Skills -Proficient in the use of Microsoft Office Suite (Outlook, Excel, Word), and Adobe. -Excellent organizational, verbal and written communication skills. -Ability to maintain confidentiality, multi-task and quickly respond to issues. 55a Program This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program. Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/. Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.