Community Coordinator

With a purpose to make tomorrow a little bit better than today for each other, our customers, and our communities, Ascentek provides an environment where you can love what you do and be your best every day.

What you will enjoy by being a part of a 2024 USA Great Place to Work certified company:

A position that is: Salary, Full time, Monday - Friday

• Medical Plan options, including fertility coverage and free mental health and telehealth coverage
• Dental and Vision Insurance
• FSA/HSA options
• Paid parental leave
• Company-provided short-term disability, long-term disability, and life insurance
• Supplemental Insurances, including accident, critical illness, hospital, and supplemental life insurance
• 401(k) with a generous company match
• Pet Insurance Benefits
• Tuition reimbursement
• 21 Paid Days Off
• 7 Paid Holidays

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  Short-term Incentive Plan (STIP), ask your Talent Partner for details

  
  
• Dress For Your Day (casual dress environment)
• Work Your Way (hybrid work)
• Paid comprehensive on-the-job training
• Company computer provided
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  Career advancement opportunities

  
  

The Community Coordinator performs a critical support role by coordinating, executing, and optimizing internal engagement and charitable events that bring our purpose to life. This role is rooted in Our Values and is instrumental in reinforcing our commitment to working safely, doing what is right, loving what we do, and thinking differently. The Community Coordinator partners closely with internal teams and external partners to ensure each event and initiative fosters belonging, strengthens team culture, and drives positive community impact.

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Plan and execute company and charitable events (ranging from 10 to 500+ attendees), from concept through completion.
• Lead all event logistics including scheduling, venue coordination, vendor engagement, permits, contracts, and on-site support.
• Collaborate cross-functionally with internal leaders, volunteers, and philanthropic partners to ensure alignment with strategic objectives.
• Create and maintain project timelines, task lists, promotional materials, registration processes, and post-event summaries.
• Track participation, attendance, and engagement metrics using Smartsheet and other internal tools.
• Develop and manage the annual event calendar and proactively communicate upcoming events.
• Coordinate facility tours, training sessions, career fairs, and site-specific programs across locations.
• Maintain organized records and budgets for all initiatives.
• Support charitable giving efforts and provide administrative assistance for the Bame Foundation and People & Culture team.
• Ensure compliance with nonprofit regulations including donation tracking and reporting.
• Travel to regional sites to support events and strengthen local partnerships.
• Represent Our Values in every interaction, helping cultivate a culture of pride, inclusion, and excellence.

Education:

• High School Diploma or GED

Experience/Training:

• 2+ years of experience in event planning
• Experience with scheduling, project management, and tracking tools (e.g., Excel, Smartsheet)

Technology/Equipment:

• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities
• Strong written and verbal communication skills across diverse audiences
• Ability to work independently and as part of a team in a fast-paced, service-oriented environment
• Demonstrated creativity in event planning and problem-solving
• Customer service mindset with a high degree of professionalism
• Comfort with public speaking or presenting in front of small groups when needed
• Basic budgeting and cost-tracking knowledge
• Adaptability and resilience, especially when handling last-minute changes or unexpected challenges
• Commitment to Our Values, including fostering belonging and thinking differently

• Associate degree in hospitality, event planning, communications, or related field
• Certification in Event Planning or Hospitality Management
• Prior experience in nonprofit, volunteer, or community-based event execution
• Proficiency in Smartsheet and Microsoft Teams
• Working knowledge of 501(c)(3) nonprofit regulations
• Experience reviewing and negotiating contracts
• Familiarity with basic bookkeeping principles
• Passion for community-building and workplace engagement

Physical, Mental, Environmental Demands:

Physical: Ability to lift and move event supplies, walk or stand for extended periods, kneel, grasp, push/pull, and climb stairs when needed.

Mental: Strong decision-making, problem-solving, multitasking, and communication skills under tight deadlines or variable conditions.

Environmental: Willingness to work outdoors in Minnesota weather conditions; exposure to cold, wind, and occasional heat. Events may require working near moving equipment or walking across uneven terrain. PPE use may be required based on site needs.

The anticipated hiring range for the role you are applying for is between $55,000 and $75,000 annually. This anticipated hiring range is based on several factors, and subject to increase based on the below:

1. Experience and qualifications: The depth of relevant experience and specific skills you bring to the position.
2. Education and certifications: Any additional qualifications that enhance your ability to succeed in the role.
3. Market and industry benchmarks: We compare compensation packages with industry standards to ensure we are competitive.
4. Internal equity: We strive to maintain pay equity across the organization to ensure fairness for all teammates performing similar work.

At Ascentek, we are committed to providing accurate and up-to-date information about our career opportunities. For the most accurate job descriptions, salary details, and benefit information, we encourage you to visit our official careers page at https://www.ascentek.com/careers/.

Ascentek is an Equal Employment Opportunity/Affirmative Action Employer. Qualified applicants including women, minorities, veterans, and individuals with disabilities are encouraged to apply.