Accountant

Minitex is a publicly supported network of academic, public, school and special libraries in Minnesota, North Dakota, and South Dakota that work cooperatively to enhance the libraries' services to their patron communities. Minitex's suite of services promote effective delivery of needed information, partnerships, and sharing library resources including collections and electronic resources, bibliographic records, and reference services. Minitex pursues technological innovations to provide new opportunities for delivery of services. Minitex is committed to promoting a culture of inclusivity and belonging that recognizes contributions from all staff members.

Position Overview:

Minitex is seeking an Accountant to provide general accounting and business operations support, including purchasing, payroll, billing and account receivable, accounts payable, journal entry, and accounting reconciliation. The position reports to and supports Minitex Finance Director. The position also may be called upon to provide backup to the Finance Director in performing financial analyses, forecasts, or preparing financial reports.

We offer scheduling flexibility, support for your professional development, and a welcoming work environment that emphasizes work-life balance. Our offices are located near downtown Minneapolis on the University of Minnesota Twin Cities campus. The area features an abundance of restaurants, coffee shops, trails, lakes, parks, and cultural institutions.

Job Responsibilities

Accounts Receivables and Billing 25%

• Create invoices using Minitex Minitex Cost Savings Database (CSDB) system, as well as UMN Enterprise Financial System (EFS) for various stakeholders and customers, including, Office of Higher Education (OHE), State Library Services in North Dakota, South Dakota and Wisconsin, public, academic and private libraries/institutions in the US, and other state and local organizations.
• Create credit invoices for sales or vendor refunds related to Minitex Cooperative Purchasing & Electronic Resources Services (CPERS) program.
• Create and update profile for CPERS and Documents-To-U (DTU) customers in CSDB and EFS.

General Ledger 25%

• Process journal entries in EFS for sale of CPERS products to internal uMN customers.
• Process journal entries in EFS for various Minitex business transactions, including, the Big Ten Academic Alliance (BTAA) quarterly charges or credits, redistribution of postage costs, UPS costs, OCLC Interlibrary Loan Fee Management (IFM) charges or credits, database subsidies, inter-library loans and resource sharing, year-end accounting transactions, cost transfer between sponsored and non-sponsored funds, and for other services to or transactions with UMN Library.
• Perform month-end reconciliation of all transactions posted to the general ledger to ensure their accuracy, completion, and compliance with Federal, State, and local laws, regulations, codes, and/or standards; and University policies and procedures.

Procurement 25%

• Serve as Minitex Procurement Specialist, performing the tasks outlined, but not limited to these, below.
  • Coordinate and process purchase requisitions for routine supplies, services, large dollar purchases and contract for professional services.
  • Coordinate and process change orders for purchase orders.
  • Coordinate and process receipt of purchase orders.
  • Perform weekly reconciliation of purchasing card transactions.

Payroll 15%

• Communicate with staff regarding deadlines for time entry and bi-weekly payroll processing.
• Serve as Minitex Time Administrator, monitoring timesheets for submission, approval, and timely posting, and editing or entering timesheets on behalf of an employee.
• Perform bi-weekly payroll reconciliation and oversee correction of errors or resolution of issues uncovered.
• Enter payroll earnings distribution and retro payroll distributions for approval by the Finance Director.
• Monitor sponsored and non-sponsored payroll encumbrances to ensure they fall within budgetary limits.

Overall accounting and business operations support 10%

• Execute, coordinate, manage, and monitor financial transactions in the Enterprise Financial System (EFS), Emburse Enterprise, and Minitex Cost Savings Database (CSDB) internal system to ensure their accuracy, timeliness, completion and alignment with Minitex budget, as well as their compliance with Federal, State, and local laws, regulations, codes, and/or standards; and University policies and procedures.
• Sponsored activities: Perform oversight and tasks related to pre and/or post-award processing, financial management and accounting of sponsored/grant projects.
• Provide support for the Minnesota Office of Higher Education (OHE)'s annual or periodic financial review of Minitex.
• Interface with internal and external stakeholders, including, Minitex staff, UMN Controller's Office, MN Office of Higher Education, vendors, and other external stakeholders to accomplish tasks and resolve issues.
• Serve as a point of contact for business and financial inquiries.
• Identify areas, processes, and procedures for improvement and work with Minitex Finance Director to devise and implement solutions.
• Provide backup to the Finance Director by performing financial analyses, forecasts and preparing financial reports as needed.
• Perform other tasks as assigned.
  

Required:

• BA/BS degree in Accounting, Finance or Business Management plus at least two years of professional work experience or a combination of related education and work experience equal to six years.

Preferred:

• Proficient with Google Sheets and/or Excel.
• Experience with UMN Financial Enterprise System (EFS) and Emburse (Chrome River).
• Experience in identifying a problem and using project management techniques to implement a solution.
• Able to resolve issues quickly or work with others to resolve them.
• Self-directed and able to perform under moderate supervision.
• Analytical and detail oriented.
• Collaborative and team oriented.
• Strong organizational skills.

Minitex is a publicly supported network of academic, public, school and special libraries in Minnesota, North Dakota, and South Dakota that work cooperatively to enhance the libraries' services to their patron communities. Minitex's suite of services promote effective delivery of needed information, partnerships, and sharing library resources including collections and electronic resources, bibliographic records, and reference services. Minitex pursues technological innovations to provide new opportunities for delivery of services. Minitex is committed to promoting a culture of inclusivity and belonging that recognizes contributions from all staff members.

Pay Range: $29.35/hour ($61,048) - $32.95/hour (68,536) depending on education/qualifications/experience

Time Appointment Category: 75%-100% Appointment (If job description above does not specify appointment or expected weekly hours, assume a 100% appointment.)

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).