Administrative Assistant - Service Center - Early Learning - 25/26 School Year
 Northwest Regional Education Service District | |
 United States, Oregon, Astoria | |
 Jun 16, 2025 | |
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Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve. In line with our commitment to disrupting systemic racism, we acknowledge that research shows that Black, Indigenous, and people of color (BIPOC) and women are significantly less likely to apply for some positions, believing they must meet every qualification as described in the job description. At NWRESD, we value representation, and we are most interested in finding the best candidate for the job. We know that sometimes that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't believe you meet every one of the qualifications described below. Position Title: Administrative Assistant - Service Center Location: Clatsop Service Center Department: Early Learning Compensation: Classified Salary Schedule, Range E $21.82 - $26.07 per hour; DOE Bargaining Unit: OSEA Days per Year: 220 FTE: 1.0 NW REGIONAL ESD'S MISSION STATEMENT: In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support. General Description The primary purpose of this position is to provide secretarial support to the Service Center Administrator and other administrators as assigned, and to oversee the Service Center office activities in support of the services provided to students, parents, component school districts, instructional and support employees. Generally, this assignment requires the use of one or more software solutions at an intermediate level of efficiency and accuracy, including assisting site personnel with basic troubleshooting. This position exercises considerable independent thinking, judgment, problem-solving, and decision-making in receiving, processing, recording, follow up, and distribution of information in collaboration with their assigned administrator. QUALIFICATIONS: Knowledge, Skills & Abilities Required To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. High School Diploma or GED KNOWLEDGE, SKILLS, and ABILITIES: 1. Ability to operate a variety of office equipment including computer, copier, FAX, and other related equipment or machines A. Greet and assist ESD staff, students, family, volunteers, agency partners and community members both in person and by phone, including route calls, relay messages, receive and direct visitors, determine priority matters promptly and courteously B. Screen inquiries of staff, students, parents, the public, etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution C. Receive and direct substitutes assigned to the Service Center and/or NWRESD programs in the county. This position is assigned as "Campus/Org User" for the county, which includes responsibility for verification of substitute jobs against time sheets, entering vacancy/absences that are past the reporting deadline, and providing demonstration of the basic features to internal employees or substitutes as needed D. Provide a variety of secretarial duties for the Service Center Administrator to include: maintain calendar, schedule building meetings, assistance with documentation and phone calls, etc. E. Compose, review, edit, and proofread documents and reports in Word using outstanding knowledge of business English, including spelling, grammar, punctuation, and letter format F. Maintain calendar of meetings; schedule meetings as directed G. Prepare requisitions, purchase orders, and reports including appropriate documentation using the fiscal database and intermediate to advanced functions in Excel H. Process and distribute documents and materials (mail, staff time sheets, building facility use, work orders, etc.) for the purpose of disseminating information to appropriate parties for action I. Update website for county specific information J. Liaison for the Service Center to the Technology Department for troubleshooting and maintenance issues; also to Request Service Delivery (RSD) for maintenance of other equipment, such as Audiometers K. Liaison for the Service Center to the Facilities regarding building maintenance issues; includes working on contracts for Service Center maintenance L. Service Center Safety Committee member and liaison to Regional Safety Committee M. Assist other personnel in order to ensure efficacy of all site work N. Maintain a calm professional environment during times when interruptions, disruptions and a stressful environment interfere with the flow of work Note: The description contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. NWRESD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the ESD's goals. Equal Opportunity Employer Northwest Regional Education Service District is an equal opportunity employer; committed to building an inclusive community and an environment free from discrimination, harassment, and retaliation. We are proud to be an antiracist organization. We work to understand how racial ideology is manufactured and how it impacts the lives of our staff and those we serve. Northwest Regional Education Service District is proud to be an antiracist, Equal Employment Opportunity and Affirmative Action employer. We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law. Northwest Regional Education Service District is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability. If you need assistance or accommodation due to a disability, please contact us at hrhelp@nwresd.k12.or.us. Persons who are deaf, hard of hearing, or have limitations in their speech may contact the district for assistance through the Oregon Telecommunications Relay Service at 1-800-735-2900. FISCAL CONTROL CODE(S): 2222 JOB POST ID: 3256 | |