Interim APG Administrative Director

Understand and, with departmental leadership, actively contribute to the planning and advancement of departmental and collegiate goals and other priorities.

• Inspire, motivate, and effectively oversee administrative teams; foster collaboration with collegiate, functional, and other department and center teams; develop trust and rapport with departmental people (including students, faculty, staff, alumni, and stakeholders)
• With departmental leadership, plan, oversee, and execute projects; organize priorities; manage time effectively; utilize data to inform decision-making; and continuously improve effectiveness and efficiency of operations
• Identify issues and connect department people to or consult with the appropriate resources to analyze, develop, and implement effective solutions; positively influence decisions without direct authority

Job Responsibilities

60% Hiring & Onboarding:

• Serve as primary point person for all hiring and employment-related needs/questions for Graduate student, CS/BU, P&A, Post-Doc, and Faculty employees, working with CFANS HR and processing requests in the PEAK TDX system.
• Advise department head, faculty and hiring supervisors on hiring needs and best practices to ensure compliance with Departmental, Collegiate, and University policies
• Management of summer and academic year appointment changes from graduate student (RA and TA) and 9-month faculty appointments
• Manage effective onboarding processes and resources for new departmental employees, in conjunction with CFANS HR
• Coordinate and complete visa applications for new visa holders (employees and visiting scholars) and extensions for current visa holders in connection with ISSS
• Manage departmental Person of Interest / Affiliate appointments, including fielding requests and confirming the established business need for the appointment (seeking Department Head approval when necessary).
• Manage departmental sponsored accounts, extending current accounts as needed and setting up new accounts
• Management of Emeritus faculty appointments

30% Strategic Support

• Assist supervisors with first-level conflict management, performance evaluation, personnel management, problem-solving within the department in partnership with CFANS HR Business Partner.
• Advise Department Head, Faculty and supervisors on UMN policies and procedures in partnership with CFANS HR.
• Consult with faculty and Finance team to establish appropriate personnel categories and associated salary and fringe costs for grant budgets.
• Audit biweekly time, payroll, and absence reports to ensure pay and appointment accuracy

10% Supervisor

• Overseeing one full-time (1.0 FTE) and one part-time (0.80 FTE) support staff member.

Required Qualifications:
* BA degree with at least 2 years of experience or a combination of related education and work experience to equal 6 years, position involves comparing, verifying and reconciling data to help department achieve overall objectives.
* Prior experience in human resources within a higher education setting
* Demonstrated experience supporting conflict resolution and management efforts

Pay Range: $31.65 - $33.32; depending on education/qualifications/experience

Time Appointment Category: 50% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).